The Executive Administrative Assistant will provide high-level support to two General Managers by managing calendars, coordinating travel, handling expenses, organizing events, and supporting team activities in a fast-paced environment.
1. General
- Job Title: Executive Administrator for GM of Corporate Standards and Law Enforcement & National Security teams
- Type: Contract
- Level: Mid-Level
- Location: Redmond area, within a 20-mile radius from building 37
- Workplace: On-site for at least 3 days per week
- Duration: ASAP to June 30th, 2024, with strong potential for extension.
2. About the job
- How do you excel in complex calendar management and travel coordination?
- Are you experienced in providing high-level administrative support to senior leaders?
- Do you enjoy working in a fast-paced and dynamic environment?
- Have you previously organized events and offsites?
- Are you skilled in team collaboration and creating a positive work environment?
Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: Join an esteemed organization in the technology industry under the leadership of Brad Smith and reporting to Julie Brill. The Privacy, Safety, and Regulatory Affairs organization focuses on corporate standards, law enforcement, and national security.
- Role Summary: As the Executive Administrator, you will play a crucial role in providing comprehensive administrative support to two General Managers (GMs) and their teams. This includes managing their calendars, coordinating travel arrangements, and handling expenses. Additionally, you will support team activities and contribute to the success of the Corporate Standards and Law Enforcement & National Security groups.
4. What are the key responsibilities?
- Manage the calendars of two GMs, ensuring efficient scheduling and prioritization
- Coordinate complex travel arrangements, including flights, accommodation, and transportation
- Handle expense management, including processing expense reports and ensuring compliance with policies
- Organize and manage occasional events, offsites, team meetings, and catering logistics
- Provide team support to the Corporate Standards and Law Enforcement & National Security groups, including meeting bookings, tech support, facilities requests, and printing
- Contribute to special projects and tasks as required
- Must be available on-site for a minimum of 3 days per week and live within a 20-mile radius of the campus or have reliable commuting arrangements
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 2-4 years of experience in a similar executive administration role
- Strong calendaring and calendar management experience
- Proficiency in Microsoft Outlook, Teams, and OneNote
- Experience in travel booking, expense management, PowerPoint, and Excel
- Excellent verbal and written communication skills
- Ability to multitask, prioritize, and manage time effectively
- Proven ability to maintain confidentiality and handle sensitive information
- Preferred Skills and Qualifications:
- Previous experience in a large corporation or similar industry
- Stable job history with demonstrated calendar management experience
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to join a highly regarded team and contribute to impactful projects and initiatives. You will have the chance to work in a positive and engaging environment, organizing events and offsites.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, have a non-discrimination policy, and encourage diverse candidates to apply. We also provide accessibility and accommodation.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at **[email protected]**.
Similar Jobs
Healthtech • Professional Services • Social Impact • Telehealth
The Associate Executive Administrative Assistant provides high-level administrative support to executive leaders, manages schedules, coordinates events, and ensures effective communication, while maintaining confidentiality and overseeing administrative operations.
Agency • Professional Services • Consulting • Financial Services
The Mid-Level Executive Administrative Assistant provides high-level administrative support by managing calendars, arranging meetings, handling travel arrangements, preparing expense reports, and assisting the leader's team with various tasks.
Top Skills:
CitrixConcurMS OfficeMicrosoft TeamsOutlookPowerPoint
Agency • Professional Services • Consulting • Financial Services
As an Executive Administrative Assistant, you will provide high-level administrative support including calendar management, event coordination, resource management, and travel logistics for executives at Microsoft.
What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
