The role involves supporting two General Managers with calendar management, project management, expense management, travel arrangements, and coordination of events while maintaining confidentiality and discretion.
1. General
- Job Title: Mid-Level Administrative Assistant
- Type: Contract
- Level: Mid-Level
- Location: Office location
- Workplace: Fully remote
- Duration: One month coverage assignment for maturity leave, with no chance for extension
2. About the job
- How would you support two General Managers in managing their calendars and agendas?
- How comfortable are you with handling administrative tasks and providing project management support?
- Can you efficiently manage budgets and purchase orders?
- Are you experienced in using Outlook for calendar management?
- How do you handle high-stress situations and prioritize urgent escalations? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a global DNI Solutions communities and activation team that supports our client's strategy around diversity and inclusion.
- Role Summary: As an Administrative Assistant, you will provide calendar support to two General Managers and project management support for the team. Your role is crucial in ensuring smooth operations and efficient coordination of tasks and meetings.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Highly strategic calendar management for two General Managers
- Maintaining confidentiality and exercising discretion in handling sensitive topics
- Communicating with external partners, customers, and third parties
- Managing overall events and providing guidance for meeting/event preparation
- Navigating complex organizational challenges with diplomacy and empathy
- Expense management for two senior leaders
- Supporting annual rhythm of business with leaders and participating in meetings
- Coordinating travel arrangements and creating detailed itineraries
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 5+ years of administrative, business support, or customer service experience
- Previous experience in scheduling meetings/events, travel management, and upper-level management administration
- Proficiency in Outlook for calendar management
- Strong budget management and purchase order management experience
- Preferred Skills and Qualifications: Previous experience at Microsoft and familiarity with Microsoft policies and procedures.
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to work with a global team, contribute to diversity and inclusion initiatives, and gain valuable experience for career development.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, have a non-discrimination policy, encourage diverse candidates, and provide accessibility and accommodation.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
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