The Executive Administrative Assistant will provide high-level support to two VPs by managing calendars, travel arrangements, and expense reports.
1. General
- Job Title: Executive Administrative Assistant
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Hybrid (primarily remote with occasional onsite presence)
- Duration: ASAP to June 30th, 2024, with strong potential for extension.
2. About the job
- Are you skilled in providing high-level administrative support and handling executive calendars and travel arrangements?
- Are you eager to work in a supportive team with ample opportunities for growth and learning?
- Do you have experience in Outlook calendar management, travel and expense reporting, and executive support?
- Does the chance to work with front-end software and partners impacting the world excite you?
Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company that supports independent software vendors and partners to make a global impact.
- Role Summary: As an Executive Administrative Assistant, your main objective will be to provide comprehensive administrative support to two VP level executives, including calendar management, travel planning, and expense reconciliation. Your role will contribute to the smooth functioning of the team and play a vital part in supporting the executives' day-to-day activities.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage executive calendars, schedule appointments, and coordinate meetings
- Support travel arrangements, including domestic and international bookings
- Handle expense reporting and reimbursement processes
- Maintain records and files, including corporate documents and reports
- Read and distribute memos, reports, and other incoming communications
- Prepare agendas and make arrangements for meetings and events
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- Minimum 5 years of experience in Outlook calendar and email support
- Minimum 5 years of experience in travel and expense reporting
- Minimum 5 years of experience in supporting executives
- Strong organizational and time management skills
- Proficiency in Microsoft Office applications, especially Word, Excel, and PowerPoint
- Preferred Skills and Qualifications:
- M365/office certifications, particularly in Outlook
- Prior experience working with executives
- Excellent verbal and written communication skills
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to work in the best team at Microsoft, offering a supportive environment and ample room for growth and learning. You will have the chance to work with front-end software and impact the world through partnerships.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please email your resume, highlighting your relevant experience and qualifications, to [email protected]. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion. We have a non-discrimination policy and encourage applications from diverse candidates. Accessibility and accommodation are available for candidates upon request.
Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
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