The Mid-Level Executive Administrative Assistant will provide high-level administrative support, including managing calendars, arranging travel, supporting team events, and performing general office duties for three general managers.
1. General
- Job Title: Mid-Level Executive Administrative Assistant
- Type: Contract
- Level: Mid-Level
- Location: [Location]
- Workplace: Hybrid (3 days a week onsite)
- Duration: ASAP to [End Date], with strong potential for extension
2. About the job
- How would you ensure efficient calendaring, travel arrangements, and team event coordination in a fast-paced environment?
- How do you prioritize tasks and manage multiple projects simultaneously?
- How would you contribute to the company's give campaign and support another admin on the team efficiently?
- Are you comfortable working in a backup support role? Can you handle additional responsibilities if needed?
- How do you ensure the highest level of quality in your work while working at a fast pace?
Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: Our client is a technology company that values collaboration, innovation, and professional growth.
- Role Summary: As a Mid-Level Executive Administrative Assistant, you will be responsible for providing high-level administrative support to three general managers. Your role will involve calendaring, arranging extensive travel, supporting team events, and contributing to the company's give campaign. Additionally, you will have the opportunity to be a backup support for another admin on the team.
4. What are the key responsibilities?
- Perform general office duties, including ordering supplies, maintaining records, and basic bookkeeping.
- Prepare invoices, reports, memos, letters, financial statements, and other documents.
- File and retrieve corporate documents, records, and reports.
- Manage incoming correspondence, including faxes and emails, and prepare responses to routine inquiries.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 2-4 years of overall experience in the field
- Degree required
- Proficiency in Microsoft Outlook (minimum 2+ years)
- Proficiency in Microsoft Word, Excel, and PowerPoint (minimum 2+ years)
- Preferred Skills and Qualifications:
- Awareness of the gaming industry is a plus
- Excellent organization skills in travel booking, Outlook, and event planning
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to support three general managers, contribute to team events and the company's give campaign, and be involved in organizing a significant event in October.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please send your resume to [Email Address], highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion. We have a non-discrimination policy and encourage diverse candidates to apply. Accessibility and accommodation options are available upon request.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected]
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What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
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- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
