The Executive Assistant supports C-level executives with calendar management, travel coordination, sales and marketing tasks, and light content editing while thriving in a fast-paced environment.
Overview:You will support sales, marketing, and executive teams across daily operations, content production, and project coordination. This role blends administrative support, creative tasks, and hands-on campaign execution. It’s a fit for someone who wants broad exposure in a fast-moving environment.Key Responsibilities:Sales & Marketing Coordination• Update CRM records, log meeting notes, and track follow-ups on priority accounts.• Prepare sales collateral like case studies, pitch decks, and slide presentations.• Coordinate webinars, campaigns, and virtual events with internal teams and external vendors.• Maintain brand assets, templates, and version control for marketing and sales materials.• Assist with basic reporting on campaign metrics and sales activities.Technical & Creative Support• Edit and format slide decks in PowerPoint or Google Slides.• Make small design updates using Canva, Adobe Express, or similar tools.• Organize shared folders, tag content, and maintain internal documentation.• Help prepare product one-pagers, summaries, and client-facing materials.Executive Support• Manage calendars across multiple time zones for senior leaders.• Schedule meetings, book travel, and coordinate logistics.• Track deadlines and action items across teams.• Draft internal communications, talking points, and summary notes. Qualifications:• Strong writing, editing, and communication skills
• Proficiency with PowerPoint, Google Workspace, and basic design tools
• Comfort working with CRMs (HubSpot or Salesforce preferred)
• Ability to organize information and manage multiple tasks at once
• Reliable follow-through and strong attention to detail
• Ability to ask the right questions, clarify priorities, and anticipate next steps
• Familiarity with social platforms and basic digital marketing concepts
• Comfortable coordinating across departments and communicating with executivesNice to Have:• Experience with Canva or Adobe tools
• Exposure to marketing analytics or reporting
• Interest in sales operations or project management
• Ability to learn new tools quickly (Notion, Asana, HubSpot, etc.)
• Proficiency with PowerPoint, Google Workspace, and basic design tools
• Comfort working with CRMs (HubSpot or Salesforce preferred)
• Ability to organize information and manage multiple tasks at once
• Reliable follow-through and strong attention to detail
• Ability to ask the right questions, clarify priorities, and anticipate next steps
• Familiarity with social platforms and basic digital marketing concepts
• Comfortable coordinating across departments and communicating with executivesNice to Have:• Experience with Canva or Adobe tools
• Exposure to marketing analytics or reporting
• Interest in sales operations or project management
• Ability to learn new tools quickly (Notion, Asana, HubSpot, etc.)
Top Skills
Adobe Creative Suite
Adobe Express
Asana
Canva
Hubspot
Microsoft 365
Monday.Com
Salesforce
Trello
SmarTek21 Kirkland, Washington, USA Office
12910 Totem Lake Blvd, Suite 200, Kirkland, WA, United States, 98034
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What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
