Provide high-impact executive support to Head of Marketing and Head of Sales by managing complex calendars, global travel, confidential communications, and building administrative systems to optimize GTM operations. Coordinate cross-functional meetings and act as a strategic gatekeeper to maximize executive time and efficiency.
Where You Come In
What You'll Do
Who You Are
What Sets You Apart (Bonus Points)
Compensation
This is a rare opportunity to join Luma as a foundational Executive Assistant supporting our Head of Marketing and Head of Sales. As an operational architect and strategic force multiplier, you will play a critical role in driving our go-to-market engine by managing complex, high-velocity logistics and calendars. If you are a high-agency builder who thrives in the organized chaos of a startup and takes extreme ownership of operational details, this role offers a front-row seat to the frontier of creative AI.
This is not a reactive, maintenance-focused administrative role; it is a 0-to-1 opportunity to design and execute the operational backbone for our GTM leadership.
You will:
- Own and manage complex, diverse, and rapidly shifting calendars for the Head of Marketing and Head of Sales, proactively resolving scheduling conflicts before they escalate.
- Coordinate all aspects of comprehensive global travel logistics, ensuring seamless itineraries and handling last-minute changes with calm precision.
- Practice ruthless prioritization to optimize the executives' time, acting as a strategic gatekeeper and force multiplier.
- Build and streamline administrative processes and communication channels from scratch to support a high-velocity GTM organization.
- Collaborate cross-functionally with Product, Research, and Operations teams to facilitate key leadership alignments and meetings.
- Handle highly sensitive and confidential information with absolute discretion, sound judgment, and professionalism.
- Experience: 5+ years of professional experience as an Executive Assistant, with a proven track record of supporting executives.
- Startup DNA: Experience working in fast-paced, high-growth startups or similarly chaotic, large corporate environments where you navigated ambiguity with ease.
- Logistical Mastery: Exceptional attention to detail and a demonstrated ability to manage complex calendars and multi-faceted travel logistics.
- High Agency: A proactive "builder" mindset with a history of creating administrative systems from scratch and taking extreme ownership of outcomes.
- Calm Under Pressure: Ability to handle last-minute changes, high-velocity demands, and complex scheduling conflicts with calm precision.
- Discretion: Impeccable judgment and discretion when handling sensitive company and partner information.
- Prior experience supporting Sales or Marketing leaders in a generative AI or creative tech company.
- Familiarity with modern collaboration tools such as Notion, Slack, Figma, and Google Workspace.
- A deep passion for the creative potential of AI and Luma's mission to expand human imagination.
- Located in the SF Bay Area or Los Angeles.
The base pay range for this role is $145,000 – $180,000 per year.
About LumaLuma’s mission is to build unified general intelligence that can generate, understand, and operate in the physical world.
We believe that multimodality is critical for intelligence. To go beyond language models and build more aware, capable and useful systems, the next step function change will come from vision. So, we are working on training and scaling up multimodal foundation models for systems that can see and understand, show and explain, and eventually interact with our world to effect change.
What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
