Executive Assistant, Legal, HR and CMC

Role Overview 

The Executive Assistant provides high-level administrative and operational support to the Chief Legal Officer and other Executives as assigned. This role requires exceptional organizational skills, discretion, and the ability to manage complex priorities in a fast-paced, highly confidential environment. The Executive Assistant serves as a trusted partner, ensuring efficient coordination and completion of a range of scheduling, document execution and management tasks. The Executive Assistant will provide focused support to assigned leaders and teams while operating as a cohesive member of our administrative team and provide backup support as needed.

Key Responsibilities 

Executive Support 

• Manage and maintain complex calendars for the Chief Legal Officer and other Executives as assigned, including prioritization of meetings and scheduling across time zones and teams 

• Coordinate travel arrangements, including itineraries, logistics, and expense reporting 

• Serve as a liaison between leadership and internal/external stakeholders 

• Upload Board and Committee materials to Boardvantage 

Legal Operations & Coordination 

• Coordinate execution of legal documents and deliverables in a fast-paced environment 

• Coordinate the execution and filing of Board and Committee minutes. Maintain legal documents, files, and records with strict confidentiality 

• Coordinate document routing, signature processes, and document management systems 

• Assist with compliance tracking, audits, and filings as needed 

Project & Process Management 

• Support cross-functional initiatives and projects 

• Identify opportunities to improve administrative processes and workflows 

• Help manage department budgets, invoices, POs and vendor relationships 

Qualifications 

• Bachelor’s degree or equivalent experience 

• 5+ years of executive administrative experience, preferably supporting senior leaders in a legal environment 

• Familiarity with legal terminology, board matters, and compliance processes is strongly preferred 

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) 

• Excellent organizational, time management, and multitasking skills 

• Detail-oriented 

• High level of discretion and judgment, and ability to handle confidential information 

Position Location 

This is a remote role; periodic travel to team and company events is required. 

The anticipated salary range for candidates for this role is $105,000 - $120,000. The final salary offered will depend on several factors, which may include, but not limited to, relevant years of experience, educational background, and geography.