Provide high-level administrative support to senior leadership: manage calendars, travel, meetings, prepare documents and reports, act as liaison with stakeholders, track projects and priorities, handle confidential information, and improve administrative workflows to increase efficiency.
Job Title: Executive Assistant
Department: Operations
Reports to: Executive Team
About Luna Joy
Luna Joy is a leading provider of mental health services, specializing in supporting women through their mental wellness journey. We offer holistic therapy and medication management to help women overcome challenges like postpartum mental health issues. Our dedicated team of professionals works in a collaborative, flexible, and remote environment, ensuring comprehensive care for our clients. We are rapidly expanding and committed to improving access to quality mental health services across the U.S.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership. This role is critical to ensuring smooth daily operations, strong communication, and effective time management for executives in a fast-paced environment.
As part of the Luna Joy team, you will play an essential role in directly contributing to supporting the mental health journey of one million women with purpose-driven innovation, unwavering compassion, and transformative care. You will need speed to adapt quickly and efficiently, as well as the drive to be 1% better every day, constantly striving for improvement. Additionally, you will demonstrate compassion and contribute to a positive work environment by giving and getting joy in your daily interactions. These values will enable you to effectively contribute to important areas of focus and responsibility.
- Manage executive calendars, meetings, and travel arrangements
- Prepare agendas, presentations, reports, and follow-up action items
- Act as a key point of contact between executives and internal/external stakeholders
- Handle confidential information with discretion and professionalism
- Track priorities, deadlines, and ongoing projects to ensure nothing falls through the cracks
- Support special projects and strategic initiatives as needed
- Improve workflows and administrative processes to increase efficiency.
Qualifications:
- 3+ years of experience as an Executive Assistant or in a similar administrative role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- High attention to detail and the ability to multitask effectively
- Comfortable working with senior leadership
- Tech-savvy and quick to learn new tools.
Nice to Haves:
- Executives are well-prepared, organized, and focused on high-impact work
- Meetings are efficient and actionable
- Communication flows smoothly across teams
- Operations feel calm, structured, and predictable.
- Mission-Driven Purpose: Be a part of an organization dedicated to improving access to mental health care, empowering individuals, and creating positive, lasting change in our communities.
- Flexibility & Work-Life Balance: We offer a fully remote work environment that allows you to work from wherever you're most comfortable. Embrace the freedom of remote work while staying connected with a supportive team. This flexibility enables you to create a workspace that fits your needs, allowing you to focus on making a meaningful impact from anywhere.
- Collaborative & Inclusive Culture: Join a community of diverse talent who share your passion for making a difference. We foster a culture of collaboration, growth, and mutual support to help you thrive in your role.
- Rewarding Compensation: We recognize the value of your work with fair pay, bonuses, and opportunities for advancement as we continue to expand our reach and impact in the mental health space.
- Access to educational resources and a supportive community of like-minded professionals.
HR Screen: The first phase involves an initial screening with HR. During this stage, we will discuss your experience, skills, and alignment with Luna Joy’s values and culture. This step ensures that you meet the basic qualifications and provides an opportunity for you to learn more about the company and the role.
Second Phase with Hiring Manager: Candidates who pass the HR screen will move on to an interview with the Hiring Manager. In this phase, we dive deeper into your technical abilities, role-specific competencies, and how you approach challenges. The Hiring Manager will assess your fit within the team and your ability to contribute to Luna Joy’s mission.
Offer Stage: After the second phase, successful candidates will move to the offer stage. We will present a formal offer that includes compensation, benefits, and any additional details about the role. This is also your opportunity to ask any final questions before making your decision.
Onboarding & Training: Once the offer is accepted, the onboarding process begins. You will be guided through setting up tools, learning about Luna Joy’s systems and workflows, and engaging in any role-specific training. This phase ensures a smooth transition into your new role, setting you up for success from day one.
Inclusion Statement
At Luna Joy, we are committed to fostering a diverse, inclusive, and equitable workplace where all team members feel valued and respected. We believe that diversity of backgrounds, experiences, and perspectives strengthens our ability to support women’s mental health. We encourage individuals from all backgrounds, including those from historically underrepresented groups, to apply and join us in creating a positive impact in our communities. Everyone is welcome at Luna Joy, and we are dedicated to building a work environment where you can thrive and bring your whole self to work.
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