Executive Assistant

• Speer Technologies is a dynamic technology hub based in Toronto, partnered with some of the largest technology incubators in the Greater Toronto Area. We are a team of passionate innovators and open-minded thinkers, dedicated to building groundbreaking technologies. Our products are on the path to receiving provisional patents, with partnerships spanning Italy, Germany, California, and France.
• As a startup, we thrive on creativity, collaboration, and the drive to push boundaries. Our fast-paced environment offers exposure to a variety of programming languages, software, and work environments, ensuring a rich learning experience. We provide ample opportunities for personal and professional growth, all while fostering an inclusive and barrier-free workplace.
• Speer is an equal opportunity employer and is committed to providing an inclusive and barrier-free recruitment process. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process.
• Please advise Speer of any accommodations you may require to ensure your equal participation in the recruitment and selection process. Information received relating to accommodation measures will be addressed confidentially.

• Direct exposure to C-suite leadership in a high-impact support role
• Fast-paced environment where priorities evolve quickly
• Opportunity to grow alongside a scaling technology company
• Work at the intersection of operations, communication, and strategy
• Inclusive and collaborative culture.

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role is focused on executive calendar management, email coordination, communication relaying, and operational support for C-suite executives.

This is a hybrid position based in Toronto, ON. The role involves a mix of remote work and in-office presence, with in-person attendance required on a recurring basis to support executive coordination, meetings, and team alignment.

You will serve as a key coordination point for leadership, ensuring executives remain organized, informed, and focused on high-priority initiatives.

• Manage complex executive calendars, including scheduling, prioritization, and conflict resolution
• Monitor, organize, and draft responses for executive email inboxes
• Coordinate meetings, agendas, and follow-ups with internal and external stakeholders
• Relay messages clearly and accurately between executives and teams
• Prepare briefing notes, summaries, and documents for meetings and decisions
• Support travel planning and logistics when required

• Track action items from executive discussions and ensure timely follow-through
• Liaise with internal teams to support alignment on priorities and deadlines
• Maintain confidentiality when handling sensitive information
• Assist with documentation and reporting for leadership visibility

• Coordinate across operations, product, and business teams on executive requests
• Support preparation of presentations and internal updates
• Help ensure consistent communication flow across departments

• Minimum 3+ years of experience as an Executive Assistant, preferably supporting C-suite executives
• Strong calendar and inbox management skills in fast-paced environments
• Proficiency with Google Workspace, Microsoft Office, and Slack
• Excellent written communication and professional tone in correspondence
• High level of discretion and ability to handle confidential information
• Strong organizational and multitasking abilities
• Quick learner with new tools and systems
• Calm, proactive, and solution-oriented under pressure

• Job Type: Full-Time
• Pay: $45,000.00-$70,000.00 a year
• Flexible language requirement: Fluency in French is an asset
• Schedule: 8 hour shift, Monday to Friday, Overtime
• Location: Hybrid (Toronto, ON — in-office presence required on a recurring basis)

• Dental care
• Paid time off
• Vision care
• Wellness program