Manage and clean contact databases, coordinate scheduling and Zoom meetings, support political donor outreach, maintain reporting templates, and provide project management and light recruiting/admin support to scale fundraising operations.
About the Client
Our client is a U.S.-based political candidate and entrepreneur managing a campaign and related business initiatives. They value data-driven outreach, clear communication, and reliable follow-through to engage donors and stakeholders. Operating on modern tools and systems, they are building scalable processes to support rapid growth and disciplined execution.
Why does this role exist?
This role exists to professionalize and scale the client’s political fundraising and stakeholder engagement while maintaining impeccable data hygiene and on-time execution. The Fundraising Assistant will centralize contacts, streamline scheduling, and deliver consistent reporting that informs weekly plans and follow-ups. By owning outreach workflows and operational details, this role frees leadership to focus on high-value conversations and strategy.
The Impact you’ll make
Contact Management
- Clean, consolidate, and maintain contact lists across platforms such as Handshake, LinkedIn, and Indeed.
- Maintain master spreadsheets in Excel/Sheets.
Scheduling and Calendar Management
- Manage scheduling and prevent double-booking.
- Maintain calendar and Zoom links across projects.
Fundraising Support
- Support political fundraising outreach and donor follow-up through targeted messaging.
- Track and report on fundraising efforts.
Reporting and Documentation
- Build and maintain reporting templates, including Monday planning briefs and Friday/weekend wrap-ups.
Project Management and Admin Support
- Provide project management assistance, document collection, and organization.
- Offer light recruiting and administrative support across the client's businesses.
Skills, Knowledge and Expertise
Required:
- Proven fundraising experience (political campaigns, PACs, or nonprofit development), including donor outreach and follow-up.
- Hands-on CRM experience (Pipedrive strongly preferred): segmentation, activity tracking, and pipeline reporting.
- Advanced Excel/Google Sheets skills for data cleaning, list management, and reporting.
- Calendar and meeting coordination expertise with Zoom; meticulous attention to detail and time zones.
- Excellent written and spoken English for targeted outreach and professional donor communication.
Your superpowers are...
- Technical: Pipedrive CRM; Google Sheets/Excel; Zoom; Google Workspace (Calendar, Drive, Forms); Handshake, LinkedIn, Indeed; power-dialer and email tracking tools.
- Operational: Data hygiene and list-building discipline; reliable task tracking; structured reporting and follow-through.
- Communication: Clear, concise writing; confident phone presence; professional, donor-ready tone.
- Personal: Proactive, highly organized, discreet with sensitive information, and calm under deadlines.
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
You should apply if...
- You are mission-driven and energized by helping campaigns build authentic, scalable donor relationships.
- You love turning messy contact data and shifting calendars into clean pipelines and on-time meetings.
- You take ownership, suggest improvements, and communicate early when risks or blockers appear.
- You thrive in fast-paced environments, welcome feedback, and consistently close the loop on tasks and follow-ups.
- You value inclusivity and professionalism; all qualified applicants are encouraged to apply.
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday–Friday, 9:00 am–5:00 pm US Time
Compensation:
- $7 per hour
- No benefits package included
Benefits
About
Magic has connected top remote talent with fast-growing businesses for over 10 years.Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.
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