HR Compliance Assistant

Work-Life Benefits

• Unlimited PTO
• Medical benefit contributions in congruence with local laws and type of employment agreement

Background Check Program

• Review background check results for all new hires and escalations, ensuring timely follow-up and documentation.
• Own and manage the annual background check process, including coordination with third-party vendors and internal stakeholders across the organization.
• Maintain and audit high-risk role classifications to ensure permissions are in line with role requirements.

Pre-Boarding & Onboarding Support

• Partner with Recruiting, People Operations, and People Programs to ensure pre-boarding tasks are completed.
• Support smooth onboarding experiences through timely and accurate compliance checks.

Employment File & System Compliance

• Maintain and audit electronic employee files, especially during new hire setup, status changes, and other transitions.
• Monitor new state registrations for workers’ compensation and other compliance needs.

HR Systems & Knowledge Management

• Conduct routine sweeps of Confluence content for accuracy and ensure information is current and aligned with Company policies and procedures.
• Provide ongoing support for People platforms, especially where system integrations fall short.
• Audit employee Social Security numbers using Social Security Number Verification Service (SSNVS).
• Audit employee data changes across multiple platforms for accuracy and omissions.

Compliance & Policy Oversight

• Coordinate the posting and updating of labor law posters across applicable work sites and digital locations.
• Assist with internal audits and compliance reviews as needed (e.g., I-9, wage/hour, documentation, customer-requested).

Qualifications

• 2 years of experience in HR compliance, operations, or a similar role.
• Experience with platforms like Go1, Confluence, Rippling, Enboarder, or similar HR tech tools and HRIS systems.
• Familiarity with background check procedures, HRIS platforms, and onboarding processes.
• Strong attention to detail and a proactive approach to identifying and resolving issues.
• Strong judgment on when and how to escalate concerns.
• Comfortable working with confidential information and handling sensitive data with discretion.
• Experience liaising with multiple internal departments.
• Excellent communication skills and a collaborative mindset.
• Excellent time-management skills.

Preferred Qualifications

• Experience with new hire onboarding processes and maintenance of an EOR vendor relationship.
• Exposure to multi-state HR compliance requirements.
• Knowledge of high-risk or regulated role frameworks (e.g., IT admin access, finance roles).