Marketing Coordinator

The Opportunity 

The Marketing Coordinator plays a key role in advancing PAE's mission to promote sustainable, high-performance design by securing high-caliber projects and clients. This position supports pursuit execution, relationship marketing, and data accuracy in collaboration with the Marketing Lead, Marketing Manager, and cross-disciplinary teams, contributing to PAE’s growth in strategic markets.

Who We Are 

PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.

What You'll Do

• Develop working relationships with Project Managers, technical staff, marketing teammates, and external partners in support of project pursuits and business development activities
• Develop the ability to anticipate pursuit needs by reviewing RFQs/RFPs, pursuit briefs, and deadlines, and by interpreting input from Project Managers and technical teams 
• Track public and subscription-based leads; prepare Go/No-Go summaries and support outreach coordination for seller-doer
• Coordinate the collection, organization, and version control of pursuit materials, including resumes, project descriptions, and subconsultant information
• Prepare qualifications and proposal deliverables with strong attention to detail, responsiveness, and adherence to PAE brand and quality standards
• Provide quality control review of marketing materials, including formatting, proofreading, and conformance with PAE graphical and content standards
• Coordinate and support the development of interview and presentation materials, including slide decks and visual content, in collaboration with Graphics and Communications teams
• Enter, update, and maintain accurate project, pursuit, and contact information within Deltek Vantagepoint and other marketing system
• Coordinate and track pursuit schedules, deadlines, and action items to support timely completion and submission
• Assist with marketing events and special initiatives as assigned
• Provide support to Senior Marketing Coordinators and Marketing Management as assigned
• Perform other duties as assigned

What You Bring

• Bachelor’s degree in Communications, Marketing, Journalism, or related field
• 1–2 years of relevant experience, ideally in an A/E/C or mission-driven environment
• Exposure to or interest in sustainability, architecture, or engineering communications is a plus
• Team player
• Reliable and flexible in style of work
• Strong written, verbal, interpersonal communication, and organizational skills
• Ability to prioritize deadlines and tasks with a positive attitude
• Talent for juggling multiple deadlines and working closely with others
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe InDesign
• Experience with database and CRM systems, Deltek preferred

What We Offer 

• Hiring Base Salary Range: $56,700-$73,700 annual 
  • This position is eligible for time and a half overtime pay

The base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, employees are eligible for annual compensation reviews based on performance and business needs. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting. 

In addition, PAE offers a comprehensive benefits package which includes the following: 

• Employer paid health insurance (medical, dental, vision) 
• Annual 401k profit sharing based on company profit for the year and account contribution 
• Professional development reimbursements including state registration and professional association dues 
• Employer paid commuter/parking stipend
• Cell phone stipend 
• Life insurance and disability benefits 
• Hybrid work schedule 
• Employee Assistance Program 
• 9 paid holidays including an additional employee-selected day
• Paid time off for sick leave, family leave, community service, holidays and vacation
• To learn more about our comprehensive benefits package, visit  https://www.pae-engineers.com/careers/benefits. This information is provided per the Equal Pay Act

Our commitment to pay equity 

PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: Living Future: Just Label Certification. 

To find out more visit our website.

What We’re Made Of 

Founded in 1967, PAE is a leading sustainable engineering and consulting firm on a mission to deliver clean air, energy, and water for all. We specialize in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). PAE designs some of the nation's highest-performing and most regenerative built environments across the U.S., from Living Buildings to all-electric buildings and beyond. Learn more at pae-engineers.com.

Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water. 

Fine Print 

Please note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law. 

PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training. 

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