Office Administrator - Temporary Role

iSpot.tv is the leader in real-time TV ad measurement. You will be the heartbeat of our Bellevue office, ensuring a seamless daily experience for our team and visitors. As part of the HR team, you will directly impact company culture by creating a welcoming, high-energy environment that allows our employees to focus on revolutionizing the future of advertising.

About This Role: This is a temporary position running from May through September covering a planned leave of absence. We are looking for someone who can hit the ground running, own the role fully from day one, and leave the office in great shape for a seamless transition upon return.

Office Operations & Workplace Experience

• Oversee daily operations of the Bellevue office, ensuring a clean, organized, safe, and fully functional workspace

• Act as the primary liaison for building management, handling keycard access, repairs, and security issues.
• Maintain a professional reception area, answer and route incoming phone calls, and ensure conference rooms are meeting ready.
• Oversee all incoming and outgoing mail, packages, and courier deliveries.

Events & Culture Support

• Assist in planning and help execute in-office events, happy hours, and team celebrations
• Create a welcoming and professional environment for employees, candidates, and visitors
• Support company culture initiatives through thoughtful office experiences and logistics

Vendor Management

• Help manage vendors such as food and beverage, catering, mail and packages, etc.

• 2+ years of experience in office management, workplace management, or a similar role.
• exceptional ability to prioritize multiple tasks in a fast-paced environment.
• Professional verbal and written communication skills with a "people-first" attitude.

• Strong organizational and time-management skills with excellent attention to detail
• Comfortable managing vendors, facilities, and operational logistics independently

• Proficiency in Microsoft 365, Slack, Zoom, and basic office hardware.
• Capability to lift up to 25 lbs for snack deliveries and package handling.

• Previous experience managing office facility vendors.
• A proactive, problem-solving mindset.
• Experience working within a HR or People Operations department.

This is a temporary position based in our Bellevue office, requiring a consistent on-site presence to manage daily facilities and vendor arrivals.

Target cash compensation range: $68,680.00 - $82,760.00 Annually (equivalent to $33.02/hr - $39.79/hr)

We are committed to providing competitive, market-informed compensation. The cash compensation above includes base salary, variable commission for employees in eligible roles, and annual bonus targets for eligible roles. In addition to cash compensation, all full time iSpotters are eligible to participate in iSpot’s equity plan to receive stock options. Non-exempt roles will also be eligible for (pre-approved) overtime pay. Individual compensation packages are influenced by different factors unique to each candidate, including their skills, experience, qualifications and other job-related reasons.

For more information on total rewards package, go HERE

Hybrid & Flexible Workplace Policy

iSpot supports a hybrid and flexible workplace. Depending on location and work responsibilities, employees may be designated as full-time or part-time office-based or a fully remote employee. A hybrid work schedule indicates that you work in the office some days and work from home other days. The best hybrid workplaces allow for flexibility while also encouraging consistency. 

Those local or living in surrounding areas to one of our offices (Bellevue, WA or New York, NY) will work a hybrid schedule, coming into their local office 1-3 days a week. While those in a role, not office-based and located further away from our offices, will work a fully remote schedule. If you have questions regarding exact details of our hybrid & flexible workplace policy, please let your recruiter know and they will discuss with you further.