Office Manager & Executive Assistant (Bellevue, WA)

About Sesame

Sesame believes in a future where computers are lifelike - with the ability to see, hear, and collaborate with us in ways that feel natural and human. With this vision, we're designing a new kind of computer, focused on making voice companions part of our daily lives. Our team brings together founders from Oculus and Ubiquity6, alongside proven leaders from Meta, Google, and Apple, with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive.

About the Role

As a key member of the team, you’ll not only provide high-level administrative support to the Head of Engineering but also play a crucial role in managing office operations. From overseeing facilities and vendors to fostering a collaborative workplace culture, you’ll ensure the Bellevue office runs efficiently and employees have the resources they need to thrive. If you’re highly organized, adaptable, and excel at making things run smoothly, we want to hear from you!

Responsibilities:

• Office Operations & Facilities Management: Oversee day-to-day office operations, ensuring a productive and welcoming office environment. Manage vendor relationships, office supplies, and facility needs; proactively address and resolve operational issues. 

• Workplace Experience & Culture: Foster a positive and engaging office culture by coordinating team events, celebrations, and employee experiences that bring people together.

• Executive Support: Manage the Head of Engineering’s complex calendar, balancing priorities, meetings, and time zones with discretion and foresight. Ability to take on additional responsibilities as the leadership team scales. Plan and manage detailed travel itineraries, including flights, accommodations, and logistics, proactively addressing any issues.

• Meeting & Communication Support: Prepare agendas, presentations, and briefings to ensure executive readiness. 

• Administrative Efficiency: Identify and implement process improvements that streamline operations and boost team productivity. Support key initiatives to deliver high-quality projects or events. 

• 5+ years of experience as an Executive Assistant to C-suite or senior executives.

• Demonstrated success managing complex schedules, travel logistics, and sensitive communications.

• Strong organizational skills with laser-sharp attention to detail and follow-through.

• Excellent interpersonal and communication skills with the ability to build trust and rapport across all levels.

• Thrives in fast-paced environments with shifting priorities; calm under pressure, and solutions-oriented.

• Proficiency in Google Workspace, Slack, Notion, and expense reporting tools.

• Experience in event planning, project coordination, or facilities management is a plus. 

Full time in office, Bellevue, WA. Monday - Friday, 8:30 AM start.

Sesame is committed to a workplace where everyone feels valued, respected, and empowered. We welcome all qualified applicants, embracing diversity in race, gender, identity, orientation, ability, and more. We provide reasonable accommodations for applicants with disabilities—contact [email protected] for assistance.

Full-time Employee Benefits: 

• 401k matching

• 100% employer-paid health, vision, and dental benefits 

• Unlimited PTO and sick time 

• Flexible spending account matching (medical FSA) 

Benefits do not apply to contingent/contract workers