Payroll & Accounting Specialist

Data Management Services, Inc. (DMS International) is a professional services firm headquartered in Silver Spring, Maryland, with work locations throughout the continental United States. We prepare managers and executives to lead their workforce through customized learning solutions that drive the standards of an ever-changing world. We build creative, unique, and engaging learning experiences for commercial, civilian and defense organizations. Our high-caliber talent, delivery methodology and innovative solutions contribute to preparing a workforce that is ready for the future. You can join us on this journey to bring efficiency and creativity to our customers.

At DMS, we are the catalyst for effective workforce transformation. To achieve this, we hire professionals who take pride in doing quality work and who are excited about contributing to the professional development of tomorrow's leaders.

DMS seeks candidates that possess and display the attributes that reflect our Core Values of:

• Quality in delivering solutions
• Leadership
• Teamwork
• Innovation
• Integrity in conduct
• Responsiveness to our customer’s mission.

Job Description
DMS is seeking a Payroll and Accounting Specialist to join our corporate team. The candidate will be responsible for supporting day-to-day accounting operations, including payroll, accounts payable, purchasing, cash management, and financial reporting. Additionally, the candidate will assist with corporate operations and help ensure accuracy and efficiency across financial processes while supporting overall cash flow management activities. 

Responsibilities

• Maintain and track the company budget; monitor actuals vs. forecast and report variances
• Support financial reporting and assist with preparation of internal reports
• Manage billing, accounts receivable, and collections tracking
• Process accounts payable, including invoice review, coding, and payment tracking
• Support purchasing activities, including purchase order tracking, vendor coordination, and procurement documentation
• Assist with payroll processing and payroll support functions, ensuring accuracy of employee pay and deductions
• Support cash management activities, including monitoring cash balances and assisting with daily cash transactions
• Assist with cash flow management and reporting to support operational and financial planning
• Perform general ledger entries and monthly account reconciliations
• Support month-end and year-end close processes
• Maintain organized financial records and supporting documentation
• Ensure compliance with internal financial policies and basic accounting standards
• Assist with audit requests by gathering and preparing required documentation
• Work with internal teams to resolve billing, payroll, purchasing, and payment-related issues
• Identify and suggest improvements to accounting and financial processes

Required Skills & Experience

• Proficiency in MS Office Suite, with strong Excel skills
• Two or more years of experience in accounting, payroll, finance, or related roles
• Experience with accounts payable, payroll processing, purchasing support, cash management, and reconciliations; familiarity with Deltek & Costpoint is a plus
• Experience supporting cash flow monitoring and financial operations preferred
• Contract administration experience a plus
• Basic understanding of accounting principles (GAAP preferred)
• Familiarity with technology applications is a plus
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Good organizational and time management skills
• Ability to work independently and take initiative

Education

• Bachelor’s or Master’s degree in Accounting, Finance, or a related field from a regionally accredited college or university
• MBA/CPA preferred

Position Type

• Part-time Consultant

Location

• Remote