People & Culture Coordinator (contract-to-hire)

RentSpree is the nation's leading home rental software. Our award-winning product suite simplifies the entire rental journey—from applications and screening to payments and lease management. Our mission is to bring transparency, efficiency, and trust to agents, landlords, and renters alike.

With over 4 million users, partnerships with 300+ leading real estate companies and MLS platforms, and nine years of consistent growth, RentSpree is at the forefront of proptech innovation. Our award-winning solutions deliver automation and real-time insights that make renting faster, easier, and more secure for our customers.

RentSpree is a proud Forbes' Best Startup Employer and we were also ranked one of BuiltIn Seattle’s Best Places to Work. As one of the fastest-growing property tech startups in the U.S., we’re looking for talented problem-solvers to contribute meaningful impact as we scale. 

We are seeking a highly organized, outgoing, people-focused, and proactive Talent Acquisition, HR & Office Operations Coordinator to support our Seattle office. This is a dynamic, hands-on role that blends recruiting coordination, new hire onboarding, employee engagement, and facilities/office management.

This position will play a critical role in shaping both the candidate and employee experience in our Seattle headquarters.

This is a 90 day contract-to-hire role, with the opportunity to convert to full-time based on performance and business needs. The scope of the role is designed to evolve as the Seattle office grows and business needs evolve. Priorities, focus areas, and reporting lines within the People team may shift. This role is hybrid in downtown Seattle, WA (on-site 4 days per week, remote 1 day per week.)

During the initial 90 days (contract period), the role will be split approximately:

• ~70% Talent acquisition support (initially reporting to the Head of TA, who is remote)
• ~30% Facilities & office setup and management (dotted line to head of Employee Experience; on-site supervisor)

This phase will heavily focus on supporting hiring efforts and assisting with general office support to ensure an engaging and comfortable work environment.

The responsibilities will continue to grow and adjust based upon where the business has the greatest needs, offering strong exposure across people operations and office management functions. This is a great opportunity to receive ample training on a solid set of foundational HR skills, broaden your HR experience, and have exposure to all aspects of HR.

Talent Acquisition Support

Partner with the Head of Talent Acquisition to deliver a best-in-class candidate experience.

• Schedule interviews and coordinate calendars across hiring managers and candidates
• Greet candidates on-site and ensure a welcoming, professional interview experience
• Conduct reference checks and support pre-employment processes
• Assist with Rippling administration related to recruiting and onboarding
• Post job openings across job boards and manage postings
• Monitor and review company ratings and feedback on job sites (e.g., Glassdoor, Indeed)
• Help draft and prepare job descriptions, offer letters, and other documentation
• Support onboarding logistics for external recruiting partners and new hires
• Assist with sourcing talent

Employee Engagement & Events

Help create an engaging, inclusive, and fun workplace culture.

• Working with our Head of Employee Experience and management, help plan and coordinate office events, celebrations, and employee engagement activities
• Source and manage local vendors for catering, supplies, and event services
• Lead event setup and cleanup
• Explore new venues and creative ideas for team gatherings
• Greet employees and foster a welcoming office atmosphere
• Partner with HR leadership to execute engagement initiatives and company-wide programs
• Help build and continue to shape our rich culture

Office Operations & Facilities

Ensure the Seattle office runs smoothly, including:

• Support office logistics and vendor relationships
• Assist with organization of workspaces as needed
• Manage office supplies, snacks, and inventory to ensure consistent stocking
• Order and track supplies from vendors
• Maintain cleanliness and organization of common areas
• Greet visitors and serve as the front-of-house contact for the office as needed
• Handle incoming and outgoing mail and deliveries
• Provide general operational support and troubleshoot day-to-day office needs

Our job descriptions evolve with our business needs and priorities. In addition to the description above, your role may include additional tasks, projects and team support as needed.

• 1-2 years of experience in recruiting coordination, HR administration, or a related role preferred
• Experience with HRIS and ATS systems (Rippling experience) is a plus
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and shift between responsibilities seamlessly and comfortably
• Proactive, resourceful, and solution-oriented mindset
• Comfortable working on-site in a dynamic, startup environment, with remote leadership/management
• Highly infectious positive energy

• Candidates and hiring managers consistently report a positive and seamless interview experience
• Employees view this person as a trusted, friendly, courteous, and approachable first point of contact
• Engagement events are creative, well-organized, and positively received
• The office remains clean, stocked, and operationally strong

These encompass our guiding principles and startup culture competencies:

• Take full ownership and accountability: Drives projects from idea to execution, with pride, urgency, and a “do what it takes” mentality.
• Collaborate with clarity, candor, and respect: Communicate openly and courageously, offer and receive feedback well, and build trust through transparency and reliable partnership.
• Strive for excellence while staying humble: Driven with a bias for action, hold a high bar, think critically, and continuously look to improve.
• Bring a versatile, proactive mindset: Adapt to evolving needs, anticipate challenges, take initiative, be resourceful, and embrace opportunities to achieve high quality results.
• Innovate and learn fast: Experiment, learn from failure, and seek opportunities to introduce new methods or diverse ways of achieving results.
• Engage in healthy debate and commit as a team: Contribute ideas, challenge constructively, and align quickly for decisive action.
• AI is a core skill: Equip yourself to use AI in your daily workflow, boosting productivity, accelerating RentSpree’s growth, and building future-ready career skills in a world where AI literacy is essential.

As a fast-growing startup, our culture is built on collaboration, curiosity, and the drive to build something meaningful together. From most comprehensive benefits starting on day one to an environment built on trust, respect, and belonging, we make sure our team feels supported every step of the way. Here’s what we offer:

• Compensation: $31.25 - $33.75/hour depending upon experience
• Equity Options: Share in the value we’re creating—your work makes a real impact.
• Team-First Culture: Join a group of talented, supportive teammates who inspire each other to do their best work and celebrate every win.
• Learning & Development: Ongoing support for your growth through resources, coaching, and career development opportunities.
• Health Coverage: Comprehensive employee + dependent medical, dental, and vision insurance, as well as HSA/FSA options. Plus, enjoy additional health perks like access to Headspace Care+, gym membership discounts, and much more — because your well-being matters, inside and out.
• Plan for your future: Life, disability, and Simple IRA retirement plan with company match to support your future.
• Flexible Vacation Policy: We trust you to take the time you need to rest and recharge.
• Holidays: Enjoy 12 holidays throughout the year, as a part of our commitment to honoring culture, history, and time to recharge. 
• Events: We make time to connect and celebrate through reimbursable weekly team lunches, game nights, events, and more, both in-person and remotely.
• Recognition Programs: Team members can recognize their peers with Sprees, which are redeemable for gift cards and/or donations to an organization of your choice, or nominate a colleague for a S.P.R.E.E. Award to spotlight above-and-beyond contributions, which may be rewarded with a spot bonus. Our Work Anniversary Program also honors employee milestones with personalized tokens of appreciation!
• Business Expense Allowance & Internet Reimbursement: Get the tools and support you need to do your best work.
• Parental Leave & Fertility Support: Inclusive benefits to support you and your family, wherever you are in life.
• Legal & tax benefits: We offer group legal benefits and tax support through RocketLawyer.
• Seattle HQ: If you’ll be working from our Seattle office, you’ll receive a company-sponsored Orca card to cover the cost of public transportation to and from the office!

We’re a team of talented, kind, and supportive people who take ownership, move with urgency, and strive for excellence. If you’re ready to roll up your sleeves and take on exciting challenges, we’d love to hear from you, even if you don’t meet every requirement!

RentSpree is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. RentSpree makes hiring decisions based solely on qualifications, merit, and business needs at the time.