PMO Contract Administrator

Job Title

PMO Contract Administrator

Job Description Summary

The Project Management Office (PMO) Contract Administrator supports construction projects by assisting with supplier procurement operations, PO routings, and contract administration. This role ensures is responsible for preparing, examining, analyzing, and revising purchase orders, change orders, and contractual records, as well as processing accurately and on time, while maintaining data integrity across enterprise project and financial systems. The position partners closely with Project Managers, Finance, and PMO to support administrative tasks and reporting. This role is designed for candidates with prior experience in procurement, project management support, or finance administration.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Provide administrative support for procurement and contract activities under the guidance of senior team members.

• Track and compile contract documentation and routing for signature.

• Issue PO’s and CO’s to suppliers within established SLAs and KPI’s.

• Support Finance Accounts Payable (AP) with PO documentation and interpretation of contractual obligations to ensure vendors are paid in a timely manner.

• Help resolve routine issues related to supplier documentation, contract execution, or processing delays.

• Process and maintain up-to-date documentation of contractual and supplier records such as supplier profile information, Certificates of Insurance (COI), substantial completion certificates and bid waivers.

• Attend and contribute to internal business meetings with the Account team.

• Other administrative duties as assigned.

• Model behaviors consistent with Cushman & Wakefield’s core values and lead by example.

KEY COMPETENCIES & EDUCATION:

• Detail oriented with excellent analytical, research, and organizational skills.

• Excellent interpersonal skills.

• Excellent oral and written communication skills.

• Capable of performing in a fast-paced environment with measurable results.

• Accountability for work performed.

• Bachelor’s degree preferred (Procurement, Finance, Business Administration, Construction Management, or related field).

• Experience in contract/vendor administration, procurement, project management support, or finance administration or related fields.

• Familiarity with purchase orders, change orders, contracts, and financial workflows.

• Strong proficiency with Microsoft Office tools (Excel, Word, Outlook); experience with enterprise project management or financial systems preferred.

• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.

• Collaborative mindset with willingness to learn and follow established processes.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $34.00 - $40.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”