Procurement Manager

Job Description:
Position Overview
We are seeking a meticulous and proactive Construction Procurement Manager to support our construction operations team! This role combines contract administration, procurement and general support to our Design and Construction execution team, ensuring efficient management of contract lifecycles while providing critical organizational support to the broader team. The ideal candidate has experience in construction procurement or administration, is a clear communicator, highly detailed and organized, and able to thrive in a constantly evolving environment!
Key Responsibilities
Procurement and Contracts Administration

• Provide day-to-day contract administration support for standardized construction contracts, NDAs, services agreements, statements of work/work orders, proposals, lien waivers and other contract documentation.
• Prepare work orders, work authorization letters, and documentation in accordance with industry procedures and corporate risk policies.
• Ensure appropriate documentation is acquired and entered into corporate databases and/or PMIS in a timely manner; conduct analyses and compile reports as required.
• Review invoices for compliance with contract terms and conditions.
• Assist with contract audits.
• Process and track purchase orders and change orders. Ensure compliance with contract requirements and corporate policy.
• Ensure compliance with corporate policies and contracting practices as well as Federal, state, and local law by reviewing existing and new regulations; anticipating regulations; enforcing adherence to regulations; and advising management on requirements.
• Track contract lifecycles, including renewals, amendments, and compliance requirements.
• Maintain and update contract databases, ensuring accuracy and accessibility.
• Liaise with project managers, contractors, and vendors to clarify terms and resolve contract issues.
• Assist in solicitation and preparation of bid documents, RFPs, and overall management of process with oversight from Design and Construction team.
• Coordinate with Legal, Real Estate, Facilities, Finance, or other internal teams as needed.

General Administration

• Provide administrative support to project managers and leadership teams for all project related aspects.
• Prepare reports, presentations, and correspondence.
• Maintain filing systems (digital and physical), ensuring organized record-keeping with Project Management Information System (PMIS) and other internal systems.
• Support onboarding and coordination of subcontractors, vendors, and consultants.

Qualifications

• Bachelor's degree in Business Administration, Construction Management, or related field.
• 2+ years in contracts administration or legal experience in the construction industry
• Strong understanding of construction contracts, documentation, and compliance processes.
• Excellent organizational skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Coupa, familiarity with construction management software (e.g., Procore, ProjectMates, Kahua, PMWeb) a plus.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Self-starter with the ability to multitask and prioritize competing deadlines.

The base salary range for this role is $78,500 - $152,500.

• The specific salary offered to a candidate may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. In addition, this position is eligible for 401k and a new hire and annual equity grant. C08+ positions may also be eligible for annual bonus.

We offer different types of insurance and benefits, such as medical/Rx, vision, dental, life, disability, hospital indemnity, critical illness, and accident. We offer parental leave, family services benefits, backup dependent care, flexible spending accounts, telemedicine, pet adoption reimbursement, employee assistance program, and many discounts including 10% off pet insurance and 20% off at Chewy.com.
Exempt salary team members have unlimited PTO, subject to manager approval. Team members will receive six paid holidays per year. Team members may be eligible for paid sick and family leave in compliance with applicable state and local regulations.
Chewy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, gender, citizenship, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, as well as any other legally-protected characteristic. If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, or if you need a religious accommodation, please contact [email protected].
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