Project Administrator

We are seeking a proactive and detail-oriented Project Administrator to join our dynamic team. In this vital role, you will coordinate project activities, manage administrative tasks, and ensure seamless communication across teams. Your energetic approach will help drive project success, support organizational efficiency, and foster a collaborative work environment. The ideal candidate is highly organized, possesses excellent computer literacy, and thrives in a fast-paced setting. This paid position offers an exciting opportunity to develop your administrative and project management skills while contributing to impactful projects.

Duties
• Assist project managers with planning, scheduling, and tracking project milestones and deadlines
• Maintain comprehensive project documentation, including reports, correspondence, and records
• Coordinate meetings, prepare agendas, take minutes, and distribute follow-up actions
• Manage calendars and coordinate appointments for project teams and stakeholders
• Handle correspondence via email, phone calls, and multi-line phone systems with professionalism and courtesy
• Support data entry tasks using tools like Microsoft Office and Google Workspace to ensure accuracy and timeliness
• Oversee filing systems—both digital and physical—to organize project files efficiently
• Provide exceptional customer support by addressing inquiries promptly and courteously
• Perform clerical duties such as proofreading documents, managing office supplies, and maintaining office organization
• Support bookkeeping activities using our accounting software as needed

Skills
• Strong organizational skills with the ability to prioritize multiple tasks effectively
• Excellent verbal and written communication skills required
• Excellent computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry software
• Experience with office management procedures and clerical responsibilities in a professional setting
• Exceptional customer service and phone etiquette with experience multi-tasking to meet deadlines
• Proven experience in administrative roles such as office assistant or personal assistant preferred
• Ability to type quickly with high accuracy; keen proofreading skills for document review
• Familiarity with calendar management tools to coordinate schedules seamlessly
• Knowledge of construction industry is advantageous but not required
• Basic accounting/bookkeeping skills using Excel or similar platforms are desirable