Project Coordinator

Why AIS?

When you join AIS, you’re joining a mission-driven team that’s passionate about making a difference. You’ll work on projects that matter, alongside industry-leading experts, in an environment that fosters innovation, driving client success, and empowering our team to make a lasting impact. As an employee-owned company, we value collaboration, inclusivity, continuous growth, and shared success.

• Employee Ownership: Your contributions directly impact the company’s success, and you share in its achievements.

• Continuous Learning: Access to resources, training, and mentorship to support your professional growth.

• Inclusive Culture: A workplace where diversity is celebrated, and everyone’s voice is valued.

• Mission-Driven Work: Engage in projects that make a meaningful difference for our clients and communities.

 

What are we looking for?

At AIS, we're looking for more than just skills - we're looking for driven individuals who are passionate about making a difference, eager to grow, and aligned with our core principles.

 

What you will be doing? 

This position is contingent upon contract award. We are currently pursuing a proposal and are seeking qualified candidates to include in our submission and identify candidates for future hiring needs on the program once awarded.

At AIS, we are dedicated to providing our employees with diverse opportunities to grow their careers while supporting a variety of impactful projects. For this position, we are seeking a talented individual to join AIS as a Associate Project Manager.

• Core Knowledge & Skills: Applies project management methodologies, tools, and best practices. Understands contract requirements, risk management, and client expectations.

• Work & Complexity: Manages assigned project tasks, monitors progress, and supports the execution of project plans. Identifies and responds to routine risks and issues.

• Quality & Independence: Delivers accurate and timely work, adheres to standards, and demonstrates growing independence in decision-making.

• Teamwork & Communication: Partners with delivery teams, communicates effectively with clients and stakeholders, and supports team collaboration.

• Consulting & Engagement: Advises on process improvements, supports client satisfaction, and contributes to continuous improvement initiatives.

As your initial project assignment, you will support the unique needs of our client as a Project Coordinator.

Position Overview
 

The Project Coordinator is responsible for supporting day-to-day operations and coordinating multiple in-flight projects to ensure timely and accurate execution. This role requires strong organizational skills, attention to detail, and the ability to manage priorities across operations. The ideal candidate will have experience in administrative and technical coordination, invoice management, subcontractor management, and training requirements. Individual must have enough technical acumen to manage regular updates and view to a delivery portal site.

This is a proposal-based position; employment is contingent upon contract award and funding availability.

Key Responsibilities

• Administer and maintain the contract Portal for project documentation and communication.

• Ensure accurate and timely invoice processing for all projects.

• Record meeting minutes and action items from all contract-level meetings.

• Serve as technical editor for deliverables, ensuring compliance and quality standards.

• Track and manage training requirements for staff.

• Coordinate priorities across multiple projects and guide day-to-day CO operations.

• Create and maintain backlog of contract-level tasks, fully embracing the use of agile methodologies for project management.

Required Qualifications

• Education: BA/BS degree or Associate degree plus 4 years of experience.

• Experience: Minimum 2+ years of project coordination experience.

• Certifications: Agile Scrum certification required; PMP preferred.

• Proven ability to create best practices, templates, and guidelines for teams to follow ensuring delivery excellence.

• Strong organizational and multitasking skills with attention to detail.

• Ability to manage administrative and technical tasks in a remote environment.

• Clearance: US citizen eligible for a Secret clearance.

Preferred Skills

• Active Top Secret clearance

• Experience with DISA as a government client.

• Experience with low-code development (ex. SharePoint or PowerPlatform).

• Experience with User Experience design.

• Experience with BPA contract-type processes.

• Familiarity with DoD compliance and reporting requirements.

• Excellent communication and documentation skills.

At AIS, we are committed to offering competitive and fair compensation that reflects the skills, experience, and contributions of each team member. The targeted base salary range for this role is $88,000-$134,000 per year. Please note that this range is provided as a guideline and the final offer will be based on several factors, including but not limited to, skillset and competencies, level of experience, education, certifications, and location. We value transparency in our hiring process and are happy to discuss how your unique qualifications align with our compensation structure during the interview process.

Applied Information Sciences does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, disability, protected veteran status, or any other basis. Employment decisions are based solely on qualifications, merit, and business needs.