Project Coordinator

Project Coordinator
PlanHub is a leading preconstruction platform for commercial construction designed to connect general contractors, subcontractors, and suppliers and foster growth in one seamless solution. Our mission is to simplify pre-construction workflows, help industry professionals find more projects, and build meaningful relationships that drive success. 

We are seeking a highly organized and detail-oriented Project Coordinator to support the successful intake, review, and execution of projects across the organization.

 This role plays a critical part in quality control, data accuracy, and proactive communication, ensuring projects are properly formatted, complete, and moving forward smoothly. The ideal candidate is analytical, process-minded, and customer-focused—comfortable working with project data, coordinating across teams, and serving as a reliable point of contact for both internal and external stakeholders.

 What you'll be doing:      

• Review incoming projects to ensure they meet required formatting, completeness, and accuracy standards
• Validate project data, documentation, and specifications prior to activation
• Identify inconsistencies, errors, or missing information and coordinate resolution
• Maintain and enforce quality control standards across all projects

• Track project status, milestones, and updates to ensure timelines are met
• Monitor active projects for risks, delays, or data issues and escalate as needed
• Ensure project updates are documented and communicated clearly and consistently
• Support continuous improvement of project workflows and processes

• Analyze project data to identify trends, gaps, and quality issues
• Maintain accurate project records within internal systems
• Generate reports or summaries to support operational and leadership visibility

• Serve as a key point of contact for internal teams and external customers regarding project status and requirements
• Provide timely, professional, and proactive communication
• Respond to questions, troubleshoot issues, and ensure a positive customer experience
• Partner cross-functionally with operations, sales, product, and customer teams

What you'll need to be successful:

• 2+ years of experience in project coordination, operations, quality assurance, or a related role
• Strong attention to detail with a high standard for accuracy and data integrity
• Analytical mindset with the ability to review and interpret project data
• Excellent written and verbal communication skills
• Proven ability to manage multiple projects and priorities simultaneously
• Strong organizational and time-management skills
• Comfortable working with internal systems, project management tools, and spreadsheets
• Customer-focused approach with a proactive, solution-oriented mindset

What's in it for you:

The opportunity to join PlanHub, named to the 2025 Inc. 5000 list of America’s fastest-growing private companies, marking our fifth consecutive year on the list—a testament to sustained growth and momentum. You can make an immediate impact as PlanHub moves to dominate the industry!

PlanHub Offers:

• An awesome culture where you will be empowered, make an impact, and learn a ton. 
• Open time-off policy.
• An excellent benefit package, including medical, dental, vision and life insurance.
• 401(k) plan with company match.

This role offers a base salary of $46,000 - 50,000 per year, depending on experience.

This position will be a remote position within the United States. Applicants must be authorized to work for any employer within the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

PlanHub is an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

PlanHub complies with all applicable laws governing nondiscrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, training, and development