Manage complex calendars, coordinate team meetings, support executive travel, reconcile expenses, and maintain team culture. Requires 5+ years experience.
1. General
- Job Title: Mid-Level Administrative Support Specialist
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Onsite
- Duration: ASAP to [date], with potential for extension
2. About the job
- How would you proactively manage a complex calendar in a fast-paced environment?
- How do you prioritize and execute tasks with shifting priorities?
- Do you have experience in organizing and coordinating team meetings and events?
- Are you proficient in using Microsoft Excel for data analysis and reporting?
- Can you effectively manage and support executive travel arrangements? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company based in Redmond, WA.
- Role Summary: As a Mid-Level Administrative Support Specialist, you will be responsible for managing complex calendars, coordinating team meetings and events, supporting executive travel arrangements, and providing general administrative support to the team. Your role will contribute to the overall efficiency and effectiveness of the team.
4. What are the key responsibilities?
- Proactively manage complex calendar for GM, ensuring accurate scheduling and prioritization
- Work closely with leads and program owners on planning and execution of team priorities and deliverables
- Organize global morale events and team meetings for a 140 person organization
- Maintain distribution groups, security groups, and team memberships
- Manage travel arrangements for GM and act as a resource for travel-related issues
- Reconcile and submit expense reports, ensuring coding accuracy and compliance with company policies
- Support full hiring cycle by managing PCNs, requisitions, and onboarding new hires
- Provide hardware tracking and assist with equipment procurement
- Complete special projects as assigned with operational excellence
- Maintain a professional attitude and contribute to the team culture
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 5+ years of administrative or business support experience, preferably supporting executive/upper-level management
- Proficiency with Microsoft productivity software, including Outlook, Microsoft Teams, SharePoint, OneNote, and PowerPoint
- Preferred Skills and Qualifications:
- Bachelor's Degree in a relevant field or equivalent experience
- Budget management experience
- Strong communication skills, both written and verbal
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to work with a supportive team and gain exposure to AI technology. You will have the chance to contribute to general operational support, calendar management, and business management.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please email your resume, highlighting your relevant experience and qualifications to [email protected]. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion. We encourage diverse candidates to apply and provide accommodations for individuals with disabilities.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
Similar Jobs
Agency • Professional Services • Consulting • Financial Services
The Project Manager Non Tech will coordinate AI governance projects, ensuring compliance with regulations, managing stakeholder communications and timelines, and supporting policy implementation.
Top Skills:
AIComplianceProject Management
Agency • Professional Services • Consulting • Financial Services
The Hardware Project Manager will oversee project budgets, timelines, and scopes while collaborating with teams to deliver specifications for quantum computing projects.
Top Skills:
AdoJamaTest Measurement Equipment
Agency • Professional Services • Consulting • Financial Services
As a Non-IT Project Manager, you will plan, oversee, and execute tasks for the Sustainability's RFP Lifecycle, developing strategies and frameworks to enhance sustainability initiatives.
Top Skills:
ExcelMs PowerpointMs ProjectMs WordVisio
What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
