Proposal Coordinator

Fehr & Peers is seeking a Proposal Coordinator to join our team of professionals passionate about improving communities and contributing to driving innovation in the transportation consulting industry. In this role, you'll work closely with project managers, principals, and other marketing and business services professionals. Your primary responsibility will be crafting high-quality proposals that address client needs. Through close collaboration, you’ll make sure our proposals are polished and stand out to help us win competitive pursuits.

You'll also have the opportunity to collaborate with fellow marketing professionals within our company, as well as external teaming partners. This role provides a platform for personal and professional growth, allowing you to make a meaningful impact on both your own career path and the development of your peers. We're looking for someone with an entrepreneurial mindset, a commitment to quality, a proven history of operating under multiple deadlines, and a genuine enthusiasm for creating compelling content.

Prior experience with the Architectural and Engineering (A/E) industry proposal process is preferred, but not required. This position is based in our Seattle office, and regular in-office presence is required to support collaboration with the local team. We offer a flexible hybrid work environment that supports collaboration, professional growth, and work-life balance while meeting project and team needs.

Responsibilities 

• Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings about business pursuits)
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines
• Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements
• Coordinate the receipt of necessary information from internal colleagues and external teaming partners to include in proposal and presentation materials 
• Review and draft content (writing, editing, proofreading) for qualifications, proposals, and presentations
• Provide support with researching, monitoring, and tracking potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities
• Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others
• Update and maintain databases of project opportunities, project descriptions, resumes, references, and qualifications materials

Qualifications

• 3+ years of proposal coordination experience. The ideal candidate will have a minimum of 2 years working with Washington State public sector clients, agencies, and procurement processes
• Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop) strongly preferred, but not required
• Enjoys the pace and challenge of managing multiple deadlines and concurrent pursuits, bringing organization, adaptability, and attention to detail to every assignment
• Effective writing, editing, grammar, and verbal communication skills  
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat
• Strong work ethic and commitment to excellence 
• Motivated to learn and develop skills in graphic design and writing
• Willingness to learn and apply AI-assisted tools
 
A portfolio demonstrating your visual design capabilities is requested as part of the application but not required.