This role involves coordinating interviews, managing candidate communications, and supporting onboarding processes while ensuring a high-quality candidate experience.
The Role:
As Wpromote, a seven-time Ad Age Best Places to Work winner, continues to scale, our Talent Acquisition team is seeking a Recruiting Coordinator (Temp/Part-Time) to support our hiring efforts during a period of growth. In this role, you will play a key part in delivering a thoughtful, efficient, and inclusive candidate experience by coordinating interviews, managing candidate communications, and supporting onboarding logistics. The ideal candidate is highly organized, detail-oriented, and excited to contribute to a people-first recruiting function. Working closely with recruiters and cross-functional partners, you will help ensure a seamless hiring process while gaining exposure to best-in-class talent practices at a leading digital marketing agency.
Please note: This is a temporary, part-time role expected to last 3–4 months, with a commitment of up to 40 hours per week. Candidates residing in Pacific Time (PT) is strongly preferred.
At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek’s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what’s possible in marketing.
The anticipated hourly rate for this role will be $35.00/hr - $45.00/hr, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state’s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget.
*This position may be performed remotely in most states within the US, with some exclusions
**While this role offers the flexibility to work remotely, we have office hubs in Los Angeles, Chicago, and New York, where you can join in on learning and development opportunities, fun events, take advantage of a space to work, and collaborate in person!
***This position is not eligible for immigration sponsorship
Important Notice: Beware of Job Scams
Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.
#LI-SD
You Will Be
- Facilitating the candidate experience and engagement by coordinating virtual and in-person interview schedules
- Collaborating with the Talent team to ensure the seamless completion of new hire documentation and onboarding processes, including conducting comprehensive background and reference checks
- Manage the end-to-end requisition process in our ATS (Lever), partnering with recruiters to open, update, and close requisitions while ensuring accurate job details, approvals, and system compliance
- Maintaining and updating recruitment dashboards using Google Docs and Excel for various reporting needs
- Managing the contractor process by sending, tracking, and collection of freelance documents to streamline onboarding for freelance talent
- Assisting in the coordination of industry networking, potential internship and mentorship programs to foster relationships and ensuring a robust pipeline of emerging talent
- Supporting employer branding initiatives by coordinating recruiting events, maintaining and contributing to career content, and partnering with internal employees to gather candidate-facing materials
- Supporting our AI rotational program, including interview coordination and ongoing program support
You Must Have
- 2+ years of experience in a Human Resources or Recruiting coordination / administrative capacity
- Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment
- Excellent interpersonal and written communication skills, with the ability to engage effectively with candidates and internal stakeholders at all levels
- Working knowledge of Google Workspace (Docs, Sheets, Calendar); experience using formulas, VLOOKUPs, and Pivot Tables in Google Sheets or Excel
- High attention to detail and a proactive, adaptable mindset
- Availability to work up to 20 hours per week for a temporary engagement (3–4 months)
- Experience using an Applicant Tracking System (ATS); Lever experience strongly preferred
- Familiarity with LinkedIn RecruiterExperience supporting high-volume or agency recruiting environments
Nice to Have
Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
Top Skills
Ats
Excel
Google Workspace
Lever
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Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
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