Recruiting Manager

Title:  Recruiting Manager 

Reports To:  Director of Recruitment 

Division: Recruitment Department 

Location:  Remote, preferably out of Illinois 
Status:  Exempt 

About Flex HR: Flex HR is a fast-growing HR and payroll outsourcing company co-located in Atlanta and Chicago. We work with companies in a variety of industries to help them manage their human resources and payroll. We are a team of learners who are excited to delight our clients. We look for positive, curious, customer-focused, and detail-oriented people to be a part of our team. 

Job Summary: The Recruiting Manager is a hands-on execution role responsible for delivering high-quality recruiting outcomes across Flex HR's client engagements. This person partners closely with the Director of Recruitment to run day-to-day recruiting operations, manage candidate pipelines, and ensure a consistent, white-glove experience for clients and candidates alike. The ideal candidate is a highly communicative, detail-oriented recruiter who thrives in a fast-paced environment, takes ownership of their work, and is eager to grow within a collaborative HR consulting firm. 

Job Overview: 

1) Execute Full-Cycle Recruiting Across Client Engagements 

• Own the end-to-end recruiting process for assigned client roles, from intake through offer. 

• Source, screen, and shortlist qualified candidates using job boards, LinkedIn, referrals, and direct outreach. 

• Conduct structured candidate screens and deliver concise, insight-rich summaries to clients. 

• Maintain consistent candidate communication and pipeline momentum throughout each search. 

• Provide a white-glove experience for both clients and candidates at every touchpoint. 

2) Support Client Relationships & Intake Processes 

• Participate in client intake conversations to understand role requirements, culture fit, and hiring priorities. 

• Communicate proactively with client contacts on pipeline status, candidate quality, and search updates. 

• Help clients navigate hiring decisions with clear, organized candidate comparisons and next-step guidance. 

• Escalate complex client situations or tradeoffs to the Director of Recruitment as needed. 

3) Follow and Help Refine Recruiting Processes & Tools 

• Execute against Flex HR's established recruiting methodology, including role blueprinting, sourcing plans, scorecards, and shortlist delivery. 

• Use intake forms, interview guides, and candidate tracking tools consistently across all searches. 

• Provide feedback on what's working and what's not to help continuously improve team-wide processes. 

• Support the rollout of new tools, templates, and best practices as introduced by the Director. 

4) Maintain Pipeline Visibility & Reporting 

• Keep candidate pipelines accurately updated in HubSpot at all times. 

• Track and report key recruiting metrics including time-to-submit, conversion rates, and offer outcomes. 

• Flag bottlenecks or delays early and proactively communicate status to the Director. 

• Contribute to weekly pipeline reviews and delivery check-ins. 

5) Use HubSpot Consistently for Recruiting Workflows 

• Log all recruiting activity, candidate communications, and pipeline updates in HubSpot. 

• Follow established workflows for pipeline visibility and client-facing communications. 

• Embrace systems and standardization as key drivers of a great client experience. 

6) Collaborate Across the Team 

• Attend weekly team huddles and one-on-ones with the Director of Recruitment. 

• Collaborate with colleagues across Flex HR, including HR consultants and operations staff, to deliver seamless client service. 

• Bring a positive, solutions-oriented attitude to every interaction — internal and external. 

• Maintain a willingness to support additional initiatives as the organization grows. 

Preferred Job Requirements:  

• 5–7 years of full-cycle recruiting experience, ideally in a consulting, agency, or multi-client environment. 

• Proven ability to manage multiple open requisitions across different industries and client types simultaneously. 

• Strong sourcing skills across LinkedIn Recruiter, job boards, and creative direct outreach strategies. 

• Experience with ATS or CRM platforms; HubSpot and / or Hireology experience a plus. 

• Excellent written and verbal communication skills — able to write sharp candidate summaries and communicate confidently with client contacts. 

• Highly organized with strong attention to detail and consistent follow-through. 

• Self-starter who can work independently in a remote environment while staying connected to the team. 

• Familiarity with HR best practices and employment law basics a plus. 

• Knowledge of Microsoft Suite; experience with HRIS platforms (Paylocity, ADP, Gusto) a plus. 

Featured Benefits: 

• Comprehensive medical/dental/vision benefits with a significant portion of the benefit premium covered by the company. 

• Health savings account, flexible spending account and dependent care spending account. 

• Company paid employee assistance program (EAP) and short-term disability. 

• 401(k) plan with a 4% company match. 

• Flexible paid time off starting at 3 weeks per year; increases with length of service. 

• 12 paid holidays annually. 

• Educational assistance. 

• Company wellness program offers multiple presentations and provides access to one-on-one sessions with a wellness coach, with partial reimbursement available. 

Featured Perks: 

• $250 employee referral bonus 

• Monthly tech reimbursement 

• Birthday: “Day of birthday off” 

• Continuous training and development 

• Virtual Flex Fun Club  

• Employee discount savings program 

• Great remote working environment (energetic, friendly, fun, and collaborative) 

• Access to financial advisor for financial planning and consulting 

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions. In the general office environment, some stress may occur in meeting project deadlines. In this job, you will use office equipment and the computer for approximately 90% of the workday.