Registration Coordinator, Conferences and Events

We are seeking a Coordinator to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California.

What You’ll Do

The Registration Coordinator position is an excellent opportunity for an individual with strong organization, communication and interpersonal skills to provide support for the Foundation for California Community Colleges Conferences & Events team. The individual will collaborate with a diverse team of event specialists, technology specialists, and event coordinators to effectively support events for the Foundation, the Chancellor’s Office and other stakeholders. Key responsibilities are overseeing and ensuring all aspects of event registration are handled efficiently, guaranteeing a seamless experience for speakers, attendees, and staff.

• Create, manage, and update the Team Calendars, Department Manuals, shared folders, and all event-related record-keeping files and programs.
• Order, maintain, and manage inventory tracker stock of event supplies.
• Assist with the collection and storage of event data to use for Dashboards and Year-End Reports.
• Manage the New Event Process: Adding the event to all calendars, create Google event folder, create an ASANA project, add event in Salesforce and maintain throughout planning, add to Vision Resource Center (VRC) event calendar.
• Manage data through the entire registration process: launch registration, maintain registration process, enable waitlist, close registration, manage data for the event, and utilize data for timing of event.
• Manage all items related to registration such as merging name badges, printing, stuffing, prepping and packing event items for in-person events.
• Manage on-site registration desk in use of OnArrival: greet and check in guests, process onsite payments, handle walk-in attendees and answer questions.
• Management of all onsite volunteers – creating processes and documents for a smooth process onsite
• Other duties as assigned.

Attributes for Success

• Minimum of 2 years of related client-side experience focused on registration management, attendee services, conference logistics, and event support from planning through execution.
• Minimum of 2 years of experience supporting a team.
• Event Registration Experience (virtual and in-person)
• Experience using CRM to track stakeholders lists; direct experience with Salesforce and/or Cvent is a plus.
• Any experience in an education or non-profit environment is preferred.
• Exemplary interpersonal skills, with the ability to represent the organization with professionalism and integrity and to develop, maintain, and promote strong internal and external relationships
• Ability to organize event details such as catering, location, invite lists, special guests, technology set-up, and promotional materials
• High proficiency with Microsoft Office Suite (specifically MS Word, Outlook, PowerPoint, and Excel), Google Suite, and Asana.
• We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better
• Our work holds great weight and responsibility, and the opportunity to impact the lives of millions
• Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals
• FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency
• Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more
• We have a commitment to professional development and an emphasis on shared leadership, to ensure growth for employees and the organization overall

What we Offer

FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.

Benefits

• Competitive compensation, generous PTO, holidays
• Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings
• CalPERS retirement program and optional 403(b) and 457 Retirement plans
• Tuition reimbursement
• Public Service Loan Forgiveness certified employer

If you have any questions, please email us at [email protected].

Budgeted Hourly Pay Range:

Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.