School Finance Specialist

Job Description

The School Finance Specialist is responsible for processing vendor invoices, ensuring timely payments to suppliers, billing local LEAs for funding, insuring timely collection of funding, helping with payroll processing, and maintaining accurate financial records and reports. This role works closely with internal departments and external vendors to resolve discrepancies, manage payment schedules, and support month-end accounting activities while maintaining compliance with company policies and procedures.

ESSENTIAL FUNCTIONS:   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Invoice Processing

  • Collect, review, verify, and process vendor invoices for accuracy and proper approval.

  • Create purchase orders and collect receiving documentation.

  • Code invoices to appropriate general ledger accounts and cost centers.

  • Ensure all contracts have the required non-indebtedness clause

  • Ensure invoices are processed in accordance with payment terms.

• Expense Reimbursements and School Credit Cards

  • Review and process employee expense reimbursement reports for accuracy, completeness, and compliance with company policies.

  • Verify supporting documentation, receipts, and required approvals for reimbursable expenses.

  • Ensure timely reimbursement of employee expenses through payroll or accounts payable systems.

  • Investigate and resolve discrepancies related to expense submissions and reimbursement requests.

  • Maintain expense reimbursement records and documentation in accordance with company retention policies.

  • Assist with employee training and guidance regarding travel and expense policies.

  • Monitor expense reimbursement activity and identify opportunities for process improvements and policy compliance.

  • Monitor school credit card usage, gathering receipts, processing payments, and reconciling credit card statements.

• LEA Billing

  • Collect student data needed to bill various LEAs across the State of North Carolina.

  • Generate bills and send to the LEAs.

  • Track billing payments and work with the LEAs on collecting unpaid balances.

  • Collect and record checks received at the office, gain proper approvals, then deposit at the bank.

  • Communicate any issues with Finance Director.

• Payroll and Other Items

  • In conjunction with HR Support at NCVA, ensure payroll is being processed accurately and timely.

  • Ensure all new hires are added to payroll, all terminations are properly documented and removed from payroll, and all salaries and payment adjustments are accurately and documented.

  • That all stipends/bonuses are documented and properly reflected in the payroll.

  • That benefits withholdings are accurate and complete.

  • Any issues are quickly escalated and resolved.

  • Any financial items received at the office are communicated with the Finance Director.

  • Tax items are communicated with the Finance Director.

  • Ad hoc items as assigned are completed timely, typically within 5 business days.

Supervisory Responsibilities: This position has no formal supervisory responsibilities.

MINIMUM REQUIRED QUALIFICATIONS:   

• Experience: 3+ years of accounts payable or accounting experience, or similar related experience.

• Microsoft Office (Outlook, Word, Excel, PowerPoint, Project, Visio, etc.); Web proficiency. Basic computer literacy / capability.

• Ability to clear required background check.

Certificates and Licenses: None required.

DESIRED QUALIFICATIONS:  

• Degree: High school diploma required. Associates or Bachelor’s Degree preferred.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is an hybrid-based position, 2-3 days in the offfice. The noise level in the office is usually moderate (computers, printers, light foot traffic).  

COMPENSATION & BENEFITS: Stride, Inc. considers a person’s education, experience, and qualifications, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee’s salary level.  Salaries will differ based on these factors, the position’s level and expected contribution, and the employee’s benefits elections.  Offers will typically be in the bottom half of the range. 

We anticipate the hourly range to be $19.56 - $26.08. This salary is not guaranteed, as an individual’s compensation can vary based on several factors.  These factors include, but are not limited to, geographic location, experience, training, education, and local market conditions. Stride offers a robust benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off. 

Job Type

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works.  It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting [email protected].

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.