Senior Contracts Administrator

Company Description:

Anaergia (TSX: ANRG) is a global leader in offering sustainable solutions for the production of clean energy and the conversion of waste streams to resources. Through a proven portfolio of proprietary technological solutions, Anaergia maximizes the generation of renewable energy, diversion of waste from landfills, and reduction of greenhouse gases for customers across the municipal, industrial, commercial, and agricultural sectors. Headquartered in Burlington, ON, and through its multiple subsidiaries across North America, Europe, Africa, and Asia, Anaergia is trusted at more than 1,600 installations globally. 

Job Overview 

With overarching compliance responsibilities, the Senior Contracts Administrator will work closely with the Contracts Counsel and Legal Counsel and with all businesses and entities within and across Anaergia companies (including international entities) and is expected to interface with senior corporate management, customer/supplier executive management, and public agency executives.

Job Responsibilities: 

• Prioritization of compliance with safety and health in all applicable contracts
• Enforcement of Supplier Code of Conduct and other company policies.
• Draft, negotiation, and review of various types of agreements with government and private clients, partners, and subcontractors, consistent with company templates, such as but not limited to: NDAs, Teaming Agreements, Services and Equipment Agreements, EPC, etc. 
• Support for end-to-end activities associated with contracting for the company’s design, build, own, operate (DBOO) project portfolio, working closely with internal project development teams and project partners.
• Coordination with finance, operations, and project execution departments in obtaining certificates of insurance. 
• Ensure and maintain template consistency.
• Filing corporate qualification documents (organization, qualification, withdrawal).
• Proactively identifies risks and issues and proposes/implements sustainable solutions to resolve the problems and prevent future recurrence.
• Manage corporate contracts database, including running reports and training company personnel on contracts management software platform, intake, and reporting.
• Coordinate the preparation and submission of periodic reports as required for contract compliance. 
• Preparation of formal contract correspondence to ensure compliance with contractual terms and conditions, as required for operations, finance, and administration, including strategic agreements, HR, IT systems procurement, consulting, financing agreements, and leasing.
• Collaboration with the legal department in the resolution of contract disputes or claims against vendors.
• Drafting summaries of contract terms and support for training other company divisions.
• Compliance support for mergers, acquisitions, and other strategic transactions globally, as needed.
• Insurance compliance for company operations and renewal process support.
• Other duties as assigned.

Supervisory Responsibilities: 

• None
• Reporting directly to the Contracts Counsel

Required Skills/Abilities: 

• Dedicated commitment to ethical business practices
• Capacity to lead on issue resolution without direct supervision
• Analytical and critical thinking skills
• Exceptional attention to detail and superior research skills
• Very organized, able to work under tight deadlines, and deliver on time
• MS Office skills, adept at technical tools, Excel and SharePoint, ERP, CRM, and contracts management platforms

Desired Skills/Abilities: 

• Track record of integrity, even when inconvenient to business objectives
• Able to follow and enforce company policies and standard operating procedures
• Must be able to think unconventionally, while staying within the legal and policy lines
• Very strong communication skills
• Very strong analytical and critical thinking skills
• Exceptional attention to detail and superior research skills
• Very organized, able to work under tight deadlines, and deliver on time
• International work experience
• Spanish or Italian a plus

Education and Experience:

• Bachelor’s Degree or Paralegal Certificate, and 2+ years of relevant experience performing similar roles in a global contracting environment.
• Expert understanding of MS Office tools, enterprise contracts management tools, and platforms, and adept with contracts and policy management platforms

Preferred Education and Experience

• Juris Doctor and 0+ years of relevant experience.

Location: Remote;Travel expected to be 10% or less. Must have work authorization in the U.S.