Sr. Administrative Assistant, IAS West

The Baldwin Group is an award-winning entrepreneur-led and inspired insurance brokerage firm delivering expertly crafted Commercial Insurance and Risk Management, Private Insurance and Risk Management, Employee Benefits and Benefit Administration, Asset and Income Protection, and Risk Mitigation strategies to clients wherever their passions and businesses take them throughout the U.S. and abroad. The Baldwin Group has award-winning industry expertise, colleagues, competencies, insurers, and most importantly, a highly differentiated culture that our clients consider an invaluable expansion of their business. The Baldwin Group (NASDAQ: BWIN), takes a holistic and tailored approach to insurance and risk management.
The Sr. Administrative Assistant performs administrative tasks in support of the business and/or specific colleagues. Tasks include managing calendars, handling information requests and incoming calls, preparing correspondence, scheduling meetings, generating reports and coordinating business-related functions.

PRIMARY RESPONSIBILITIES:

• Coordinates calendars by scheduling meetings, conference calls, and resources & adjusting thereto when necessary
• Coordinates logistics for lunches, meetings with clients/carriers, and other work-related functions
• Prepares meeting agendas and attends meetings to take minutes/ notes and to follow up on actions to be taken/tasks to be assigned
• Greets visitors/guests and guides them to the designated meeting area
• Assists with various business projects, including running reports from appropriate systems
• Coordinates travel arrangements
• Prepares PowerPoint presentations as requested
• Prepares a variety of correspondence and generates reports in support of the business segment(s)

KNOWLEDGE, SKILLS & ABILITIES:

• Excellent interpersonal and organizational skills
• Is discreet and demonstrates the understanding of what it means to keep information confidential
• Must demonstrate the firm's core values, exuding behavior aligned with the firm's culture
• Strong verbal and written communication skills
• Intermediate to advanced skills in MS Office products, specifically Word, Excel, and Outlook
• Ability to learn the firm's AMS software for purposes of pulling and modifying reports
• Must be able to lift/carry up to 25 lbs.
• Ability to engage in walking, standing, and maneuvering around an office environment.

EDUCATION & EXPERIENCE:

• 3+ years experience as an administrative or executive assistant supporting multiple people
• High school diploma or equivalent required; Associate's or higher education preferred
• Intermediate to advanced knowledge of MS Office Suite

IMPORTANT NOTICE:
This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.

#LI-SB1

IND1

The starting salary is $70,000 annually. Salary is negotiable upon time of hire.

Click here for some insight into our culture!

The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.