Supervisor, AP Domestic

What's the Short Version?

The Supervisor, AP Domestic oversees one of the specialized AP teams. This role is responsible for planning, coordinating, and ensuring the accuracy of inventory invoices, purchase orders, vendor accounts, and payment processing. They drive efficiency, maintain strong relationships with the AP team, vendors, and stakeholders, and uphold compliance with all company policies.

What Will You Be Doing?

• Train and oversee Accounts Payable employees, direct assigned tasks, and assist with performance evaluations.
• Validate that all relevant payment information is interfaced properly to Microsoft Dynamics 365 for invoice payments from Nexus, Warehouse Management System, and other relevant supply chain software or systems.
• Oversee reports regarding cash flow; Monitor inventory vendor set-up and changes, including payment and shipping terms and banking information to ensure accurate, vendor payments are made in a timely manner.
• Develop and recommend changes to guidelines for proper handling and coding of invoices to maintain the general ledger expense account and inventory records.
• Analyze expense reports and other invoices for accuracy and eligibility for payment.
• Assist AP Manager in verifying ACH and Wire payments prior to Controller’s review and approval.
• Reconcile accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
• Facilitate correct and timely preparation of budget reports and purchase journals.
• Audit AP Specialist invoices and payment journals before posting to ensure invoice, posting, and payment accuracy.
• Track AP direct-report’s performance, aligning individual goals with company and Accounting team’s objectives.
• Regularly engage with the AP team, Accounting, vendors, and other stakeholders to quickly resolve discrepancies and to implement changes and improvements.
• Complete Accounting period-end duties, including reconciliation of the account’s payable ledger, accruals, and reclass journals, and other accounting tasks as required.
• Oversee the organization and security of recordkeeping of purchases and AP documents for both tax preparation and periodic various audit requests. Provide reports and requested information as needed by the deadlines provided.
• Participate in interviews and assist with selection of new hires for the Accounts Payable team.
• Ensure digital records are properly maintained, filed, and stored.
• Perform other duties as assigned.
• Comply with all policies and standards.

What Are We Looking For?

• Bachelor's Degree in Finance/Accounting or equivalent experience
• 4-6 years Accounts Payable experience
• 1-3 years supervisory experience in a high-volume transaction setting
• Proficient in accounting software and Microsoft Office Suite or related software; Dynamics 365 is a plus
• Thorough understanding of accounts payable functions and underlying accrual/prepaid accounting principles
• Excellent supervisory and, analytical, and communications skills
• Excellent organizational skills and attention to detail
• Ability to motivate staff
• Ability to handle a fast-paced environment while maintaining accuracy
• Strong focus on accuracy, compliance, and customer service
• Professional and effective oral and written communication skills
• Ability to work with both internal teams, vendors and external stakeholders with a professional attitude
• Ability to work independently and with a team, with emphasis on accuracy and timeliness

What's Our Offer?

Salary Range: You`ll earn between $80,000 - $120,000 annually, depending on experience.

Bonus: You`ll be eligible for an annual discretionary bonus up to 10% of base salary.

Paid Time Off: You`ll accrue paid time off on a bi-weekly basis based on hours worked up to 112 hours per year to start. Employees also receive 8 paid holidays and 1 paid family day off.

Additional Benefits:

• Comprehensive medical, dental, and vision benefits
• 401k plan and matches $1 for $1 up to 4% of earnings, matched & vested at every pay cycle
• Life insurance
• Short/long-term disability coverage
• Paid maternity/paternity leave
• Pet insurance

What Should You Expect?

Hybrid: SanMar's Eastpointe office is located in Issaquah, WA in the Seattle metropolitan area. Employees are required to work in our offices Tuesday through Thursday each week and additional days may be added based on business needs. Our standard working hours are 8:00-5:00 PST. While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms and talk or hear. The employee is frequently required to use hands to finger, handle or feel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work environment is moderately quiet. Ability to work on computer for multiple hours with frequent interruptions. Quarterly travel may be required.