Territory Administrator (Seattle, WA)

The Territory Administrator is responsible for managing and coordinating all administrative and operational support functions across ALSAC properties and market teams within a designated territory. This role oversees financial administration, facilities management, operational reporting, contract and vendor management, and inventory control.

This position plays a critical role in optimizing processes and procedures to ensure efficient, compliant, and cost-effective operations. The Territory Administrator serves as the administrative lead and trainer for market offices, ensuring alignment with ALSAC policies, procedures, and regulatory standards.

Facilities & Property Management

• Oversee the maintenance and functionality of all ALSAC properties within the territory through coordination with internal teams and external vendors.
• Partner with Facilities, Strategic Sourcing & Supply Chain, and Shared Services to ensure all building systems are properly maintained and serviced.

Financial Administration & Reconciliation

• Collaborate with Shared Services to ensure accurate coding and processing of all territory revenue.
• Develop and manage revenue and expense reclassification procedures, ensuring timely and accurate adjustments.
• Partner with market teams to ensure proper handling and coding of all funds received within the territory.

Contract & Vendor Management

• Track and manage all contracts across territory teams, ensuring partnership terms, obligations, and payment timelines are met.
• Lead procurement activities by sourcing vendors, soliciting quotations, and conducting bid analyses to secure high-quality goods and services at competitive costs.

Budgeting & Financial Oversight

• Support annual budget planning by providing cost estimates for equipment, materials, supplies, and services.
• Monitor and analyze financial performance for indirect programs, including monthly forecasting and budget tracking.
• Process payables and expense reports as needed for territory and area leadership.

Fleet & Asset Management

• Manage in-territory fleet operations in coordination with the national fleet manager to ensure compliance, safety, and proper maintenance.

Operational Excellence

• Assess, design, and implement office procedures and operational processes that drive efficiency and consistency across locations.
• Oversee inventory management, workplace safety protocols, business continuity plans, and office standards.

Compliance & Training

• Serve as the territory lead for Payment Card Industry (PCI) data security standards, ensuring adherence to audit and compliance requirements.
• Deliver training, guidance, and ongoing support to market teams to reinforce ALSAC procedures and regulatory compliance.

• Strong written and verbal communication skills with the ability to engage effectively with internal and external stakeholders
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities
• Demonstrated ability to interpret and execute complex instructions
• Proven ability to consistently meet deadlines in a fast-paced environment
• Strong collaboration and cross-functional partnership experience
• Experience in project management, budgeting, and forecasting
• Proficiency in Microsoft Office, particularly Excel and Word
• Knowledge of procurement processes and vendor management preferred
• Bachelor’s degree and 5+ years of related experience (including procurement and office management), OR High School diploma/GED with 6+ years of relevant experience
• Valid driver’s license
• Quarterly travel expectation to serve our Seattle, Portland and San Francisco offices and occasional visits to Memphis, TN for enterprise, divisional, or donor events including some evenings and weekends.
• Hybrid in-office work environment: This position is based at the Seattle office with a hybrid flexible schedule of 3 days in office/ 2 days work from home.