Trademark Paralegal

This position is available as a hybrid work schedule.

Essential Duties and Responsibilities:

• Communicate with attorneys and clients regarding trademark clearance, prosecution, deadlines, renewals, and maintenance matters

• Prepare and send client communications, reports, and trademark status updates (quarterly or upon request)

• Coordinate with clients to collect supporting documents, signed forms, and specimens

• Review marketing materials and websites for acceptable trademark specimens

• Conduct preliminary trademark clearance searches using USPTO, commercial databases (e.g., SAEGIS, TrademarkNow), AI tools, and foreign trademark office resources

• Order and track comprehensive trademark searches from vendors

• Prepare, file and maintain applications and registrations before the USPTO (Sections 8, 9, 15; Statements of Use; Renewals; Extensions; Assignments; POAs)

• Draft and file non-substantive responses to Office Actions for attorney review

• Report USPTO and foreign office notices (e.g., publication, allowance) to clients

• Communicate with foreign counsel regarding searches, filings, prosecution, and maintenance

• Assist in planning and executing global trademark registration strategies

• Coordinate legalization of documents and obtain signatures for foreign trademark filings

• Manage deadlines and docket items for U.S. and foreign applications and registrations, and maintain accurate records in WebTMS

• Prepare and manage trademark watch notices and subscriptions

• Oversee file transfers (intake and outbound), including docket and document reviews

• Assist with preparing and filing TTAB actions (oppositions, cancellations, appeals) and UDRP complaints; gather supporting materials for enforcement proceedings

• File and prosecute U.S. copyright applications; assist with copyright assignment documentation

• Assist clients with U.S. Customs and Border Protection trademark recordation

• Perform related duties as assigned or directed by supervisor

• Maintain compliance with all firm policies and procedures

Education and/or Work Experience Requirements:

• A college degree and/or paralegal certificate is required 

• 4+ years of experience as a trademark paralegal is required 

• Stellar project management and organizational skills  

• Great attention to detail and ability to multitask 

• Good judgment, intuition and problem-solving skills 

• Strong written and verbal communication skills 

• Reliable and dependable 

• Client-focused mindset 

• Professional and composed under pressure and in fast-paced environments 

• Ability to learn quickly and work effectively and efficiently with clients, attorneys and staff across offices

• Proficiency in WebTMS and filing with USPTO

• Knowledge of U.S. and international trademark prosecution rules and procedures

• Ability and willingness to work overtime as needed