Virtual Assistant

This is a remote position.

Our client is looking for a highly organized and proactive Virtual Assistant to provide comprehensive administrative support to their dynamic team. The company is a recognized leader in the sustainable technology sector, having recently celebrated a major industry award for innovation and significant year-over-year growth. This is a fantastic opportunity to join a forward-thinking organization that values efficiency and excellence.

Responsibilities

• Manage all incoming phone calls, directing them to the appropriate team members and taking detailed messages.
  

• Serve as the first point of contact for client inquiries, ensuring all communication via phone and email is handled with professionalism and promptness.
  

• Greet and assist participants in a virtual meeting environment using platforms like Zoom.
  

• Oversee complex calendar management, including scheduling and confirming appointments, meetings, and external engagements using Google Workspace.
  

• Maintain a meticulously organized and current company-wide calendar to prevent conflicts.
  

• Proactively send reminders and follow-up communications to both clients and internal staff.
  

• Monitor the main inbox, prioritizing and sorting incoming emails to ensure urgent matters are addressed swiftly.
  

• Draft, proofread, and send various forms of correspondence on behalf of the team.
  

• Guarantee timely responses to all emails from clients and vendors.
  

• Accurately enter and update critical client and project data within CRM systems and Google Sheets.
  

• Maintain a logical and orderly digital filing system for all company documents.
  

• Assist in formatting and preparing reports, spreadsheets, and other documents in Microsoft Office and Google Workspace.
  

• Proven experience in an administrative support role such as an Executive Assistant, Virtual Assistant, or Administrative Assistant.
  

• Exceptional verbal and written English communication skills are mandatory.
  

• Outstanding organizational abilities and a keen eye for detail.
  

• Proficiency with Microsoft Office Suite, Google Workspace (G-Suite), and common online scheduling tools.
  

• A demonstrated ability to handle confidential information with the utmost discretion.
  

• Must be self-motivated, reliable, and capable of working effectively without direct supervision.
  

• Full-time
  
• 100% remote position.
  
• The client offers a competitive compensation package and the opportunity to be an integral part of a growing and innovative company.
  
• You will enjoy the flexibility of working from anywhere while contributing to meaningful projects.