Process high-volume freight, vendor, expense, and PO invoices across multiple entities. Manage invoice intake, GL coding, vendor payments, reconciliations, aging reviews, and reporting using Sage or D365. Support payment runs, freight billing validation, PO reconciliation, vendor inquiries, and process improvements while collaborating with AP Manager and senior AP staff.
Summary of Position:
The Accountant Payable II is responsible for processing a high volume of freight, vendor, expense, and purchase order invoices across multiple business entities with growing independence. This role manages daily payables inbox triage, invoice entry and GL coding, vendor payment preparation, and account reconciliation under the guidance of senior AP staff. Works closely with the AP Manager to ensure invoice accuracy, timely payments, and proper documentation across domestic and international entities.
Essential Functions:
- Manage shared accounts payable communications across multiple entities, including invoice intake, vendor inquiries, and approval coordination.
- Process and record freight, expense, and purchase order invoices while ensuring accurate GL coding and timely system entry in Sage and/or D365.
- Support weekly payment processing activities, vendor reconciliations, and aging review to help maintain accurate and timely vendor payments.
- Review freight, carrier, and broker billing information to verify charges, resolve routine discrepancies, and facilitate approvals and payment processing.
- Coordinate recurring invoice processing and maintain appropriate approval workflows in accordance with established procedures.
- Assist with purchase order reconciliation activities, including clearing open items and matching transactions to receipts.
- Support freight and logistics billing activities by validating charges, coordinating with internal departments, and assisting with customer billing documentation.
- Prepare and distribute reports related to freight activity, vendor balances, billing summaries, and other accounting support schedules.
- Maintain billing and tracking worksheets and support reporting requirements for internal stakeholders.
- Process assigned payroll and corporate card reconciliation activities in accordance with company procedures.
- Monitor vendors account to identify outstanding items, discrepancies, or potential risks and escalate concerns to AP III or the AP Manager as appropriate.
- Participate in process improvement initiatives and support implementation of accounting and operational best practices.
Competencies:
- Ensures Accountability
- Tech Savvy
- Communicates Effectively
- Values Differences
- Customer Focus
- Resourcefulness
- Drives Results
- Plans and Prioritizes
- Decision Quality
- Self-Development
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands:
The physical demands described here are representative of those required to successfully perform the essential functions of this position. While performing the duties of this role, the employee regularly communicates with coworkers, vendors, and other business contacts regarding invoices, payments, and related matters and must be able to exchange accurate information effectively. The position requires the ability to remain in a stationary position for extended periods of time and occasionally move throughout the office to access files, equipment, and work areas. Regular use of a computer and standard office equipment, including a keyboard, calculator, copier, and printer, is required.
Required Education and Experience:
- High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or related field preferred.
- 2–4 years of accounts payable experience
Qualifications:
- Solid understanding of accounts payable processes including invoice entry, GL coding, vendor reconciliation, and payment processing.
- Hands-on experience with Sage and/or Microsoft Dynamics 365 (D365) for AP invoice entry, batch posting, and GL coding.
- Familiarity with freight carrier billing and multi-entity invoice processing.
- Proficiency in Microsoft Excel (intermediate functions such as data filtering, lookups, and basic formulas) and Outlook.
- Strong attention to detail with a high level of accuracy in high-volume data entry.
- Ability to manage multiple priorities and meet deadlines with moderate supervision.
- Clear verbal and written communication skills for working with vendors and internal teams.
- Demonstrated accountability and ownership of assigned work.
- Tech-savvy and comfortable learning new systems, portals, and tools.
- Exposure to multi-entity AP environments and/or international entity processing is a plus.
AAP/EEO Statement:
3MD Inc. is an equal opportunity employer and does not discriminate based on gender, sex, age, race and color, religion, marital status, national origin, disability, sexual orientation, gender identity or expression, veteran status or any other category that is protected by applicable law.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
The base pay range for this role is $30 – $33 per year.
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