Administrative Assistant

Remote Administrative Assistant

Location: Remote

Job Type: Full-Time / Part-Time (specify)

Reports To: Office Manager / Department Supervisor

Position Summary

We are seeking a highly organized and dependable Remote Administrative Assistant to provide day-to-day administrative support. The ideal candidate is detail-oriented, proactive, and comfortable managing a variety of tasks to help keep business operations running smoothly.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings across time zones
• Answer and direct phone calls, emails, and other correspondence professionally
• Prepare, format, and proofread documents, reports, spreadsheets, and presentations
• Maintain and organize digital filing systems and records
• Process incoming and outgoing mail, invoices, and basic billing tasks as needed
• Coordinate travel arrangements and prepare expense reports
• Order office supplies and manage vendor communications
• Assist with onboarding new employees (scheduling, paperwork, system access)
• Take meeting minutes and distribute action items to relevant staff
• Support project coordination by tracking deadlines and deliverables
• Handle confidential information with discretion and professionalism
• Perform other administrative duties as assigned

Required Qualifications

• High school diploma or equivalent required; associate's degree a plus
• 1+ years of administrative or office support experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace
• Familiarity with scheduling and project management tools (e.g., Calendly, Asana, Trello)
• Ability to work independently and manage priorities with minimal supervision
• Reliable high-speed internet connection and a quiet, dedicated home workspace

Preferred Qualifications

• Experience supporting multiple team members or departments
• Familiarity with basic bookkeeping or invoicing software (e.g., QuickBooks)
• Notary certification (a plus for certain industries)
• Prior remote work experience

Work Environment

• Fully remote position
• Standard business hours  or flexible schedule
• Occasional flexibility may be required to meet deadlines or cover for absent staff

Compensation & Benefits

• Competitive hourly rate 
• health insurance, PTO, 401(k), remote work stipend