Administrative Assistant

Leading the Change in Youth Development 

At Boys & Girls Clubs of King County, we are taking youth programming to a new level. We are one of the largest Club organizations in the country, and we pride ourselves on always doing what is best for youth. As leaders in youth development, we provide a safe place for kids and teens during critical out-of-school time that is affordable for all families. Our Clubs offer life-changing programs and services to youth in greater Seattle. We prioritize a youth-centric Club experience through culturally relevant, inclusive, and diverse programming delivered by individuals committed to serving youth.  

 Our organization values advancing racial equity, creating safe spaces, encouraging collaboration and accountability, and seeking transparent and authentic communication. If you are passionate about youth development, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is right for you!!

OPPORTUNITY OVERVIEW: ADMINISTRATIVE ASSISTANT

Supports Area Director in collecting information, performing clerical functions, and completing administrative duties as assigned. Plan and coordinate supportive services of the Club, such as record keeping, mail distribution, and other office support services. Support Area Director with MyClubHub, member and other youth served data management and impact-measurement initiatives. Prepare correspondence and reports, maintain schedule and calendar, answer telephone and maintain electronic and hard copy files. Answer inquiries and obtain information for general public, visitors and other interested parties. May serve as greeter, kid check in and/or staff the club front desk reception. Help facilitate overall efficiency of professional office functions, and core BGCA programing. May be required to support multiple club sites.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide engaged presence to prepare youth for success while creating a safe and healthy Club environment that facilitates positive youth development
• Ensure that facilities, equipment, and first aid, janitorial and office supplies are maintained
• Contribute to planning, developing, implementing and evaluating programs
• Support a productive work environment
• Represent the club to all visitors with a professional and positive demeanor
• Participate in special programs or events as directed by club director
• Manage membership lists
• Retrieve invoice summaries and data reports from Dash database
• Work with Marketing and Communications to make updates to website
• Demonstrate strong emotional intelligence and maintain a professional presence in high stress situations

RELATIONSHIPS:

Internal: Maintain close, daily contact with club staff (professional and volunteer), club members, and supervisor. Communicate daily to receive/provide information, discuss issues, explain or interpret guidelines/instructions.

External: Support external contact as needed with community groups, schools, member’s parents and others as directed by supervisor.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES:

• High School diploma or GED required
• Youth development experience preferred
• Ability to objectively draft professional correspondence
• Previous administrative or office experience is preferred
• Current CPR and First Aid Certifications or ability to obtain within 90 days of hire
• Knowledge and/or experience working with a non-profit youth development agency preferred, Boys & Girls Club experience preferred
• Functional literacy with Microsoft Office Suite
• Good organization and attention to detail, professional presence, strong customer relations skills and ability to maintain strict confidentiality
• Strong analytical and problem solving skills
• Ability to learn and implement new ideas for the good of the organization
• High level verbal and written communication skills
• Ability to multi-task

HOURS: Full-Time, 40 hours per week. Varies depending on program need.
FLSA: Hourly, Non-Exempt Position

Benefits of working with us include:

• Accessible PTO & Paid Holidays
• Medical, Vision & Dental Insurance
• 100% Employee Discount for Childcare Fees
• Generous 401k Employer Matching
• Employee Tuition Assistance
• Orca Cards

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

This position typically works in a club environment, and the noise level in the work environment is usually moderate to high. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, i.e. copier toner.

DISCLAIMER:

This position description generally describes the principle functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.

Equal Employment Opportunity and Non-Discrimination

Boys & Girls Clubs of King County (BGCKC) is committed to equal opportunity for all employees and applicants. BGCKC does not discriminate with regards to hiring, assignment, promotion or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information or any other status protected under local, state or federal law.

In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions