The Administrative Assistant will manage high-profile calendars, handle email correspondence, perform data entry, and assist with various administrative tasks in a fast-paced environment.
1. General
- Job Title: Mid-Level Administrative Support Specialist
- Type: Contract
- Level: Mid-Level
- Workplace: Onsite, Hybrid (4 days/week onsite, 1 day remote)
- Duration: ASAP to [End Date], with potential for extension
2. About the job
- How do you demonstrate strong calendar management skills in a fast-paced environment?
- How do you handle high profile calendaring while also managing other administrative tasks?
- Can you handle very busy calendaring along with other administrative duties?
- Are you comfortable working in a team that is rapidly growing and evolving?
- Are you excited about the opportunity to network and grow in your career? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: Our client is a leading technology company, known for their innovation and impact in the industry.
- Role Summary: As a Mid-Level Administrative Support Specialist, your main objective will be to manage administrative tasks, with a focus on high-profile calendaring. You will be part of a team that is responsible for ensuring smooth operations during a period of growth and transition.
4. What are the key responsibilities?
- Responsible for managing email correspondence and performing data entry tasks accurately and in a timely manner.
- Coordinate and manage very busy calendars, prioritizing appointments and ensuring efficient scheduling.
- Utilize Excel spreadsheets to track and organize data effectively.
- Assist with other administrative tasks as needed.
- Complete special projects assigned by the team, demonstrating initiative and problem-solving skills.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- Minimum 2 years of experience in calendar management in a fast-paced environment.
- Proficiency in MS Office, including Excel, Outlook, Teams, etc.
- Strong written and verbal communication skills with attention to detail.
- Preferred Skills and Qualifications:
- Previous experience working at Microsoft.
- Willingness to learn, coachable, and proficient in calendar management.
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to contribute to impactful projects and initiatives while honing your skills in calendar management and administrative support within a rapidly growing and evolving team.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please email your resume highlighting your relevant experience and qualifications to [email protected]. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, and we encourage applications from diverse candidates. We comply with all applicable laws regarding non-discrimination and are focused on creating an inclusive environment for all employees. We provide accessibility and accommodation for applicants with disabilities.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
Similar Jobs
Artificial Intelligence • Big Data • Healthtech • Information Technology • Machine Learning • Software • Analytics
Provide high-level executive administrative support for multiple C-level leaders, including calendar and travel management, meeting coordination and minutes, expense reporting, onboarding/offboarding support, confidential correspondence, light project management, recruiting logistics, and serving as an administrative process resource and liaison across business segments.
Top Skills:
ExcelMicrosoft WordPowerPointVisio
3D Printing
Provide administrative support to ensure smooth office operations: manage calendars, handle communications, prepare documents, maintain records, assist with meetings and travel, order supplies, and support team tasks and projects.
Top Skills:
EmailScheduling ToolsSpreadsheetsWord Processing
Artificial Intelligence • Cloud • Information Technology • Software
Provide onsite administrative and records management support for FDA laboratory operations: scanning/OCR, document upload to LIMS, records inventory/archiving/destruction, data entry, scheduling and meeting support, inventory and mail handling, and compliance with FDA training, security, and records procedures.
Top Skills:
Adobe AcrobatLimsExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft ProjectMicrosoft VisioMicrosoft WordQmisSharepointTeamsWebexZoom
What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
