The Administrative Support Specialist will manage schedules, coordinate travel, process expenses, and handle procurement for a technology company.
1. General
- Job Title: Administrative Support Specialist
- Type: Temporary
- Level: Mid-Level
- Location: SVC area
- Workplace: Onsite
- Duration: ASAP to June 30th, 2024, with strong potential for extension.
2. About the job
- Are you experienced in managing complex administrative functions for multiple levels of management?
- Can you handle coordinating travel arrangements and processing business expenses?
- Are you skilled in managing department financial operations, personnel operations, and facility operations?
- Do you have experience with procurement of goods and services?
- Are you comfortable completing special projects as assigned? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a technology company that values collaboration and is open to new ideas. They offer a fast-paced and dynamic work environment.
- Role Summary: The Administrative Support Specialist will perform a variety of complex administrative functions primarily for an individual manager and secondarily for a group. This role is crucial in managing schedules, coordinating travel arrangements and events, processing business expenses, and providing general office support. The role will also involve managing procurement of goods and services and completing special projects as assigned.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage schedules for multiple levels of management and external business partners.
- Coordinate travel arrangements and process business expenses.
- Organize and coordinate meetings and events.
- Manage department financial operations, personnel operations, and facility operations.
- Procure goods and services, including computer equipment and office supplies.
- Provide general office support.
- Serve as the department/group contact.
- Complete special projects assigned.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 1-2 years of overall experience in administrative support.
- Proficiency in MSFT suite (Outlook, Visio, PowerPoint, Excel, etc.).
- Experience with calendar support and management.
- Experience with PowerBI.
- Preferred Skills and Qualifications:
- Strong attention to detail.
- Flexibility in adapting to new tasks and learning programs.
- Ability to multitask effectively.
- Excellent customer service skills.
- Willingness and ability to learn new skills.
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to work in a collaborative and innovative environment. You will have the chance to contribute to impactful projects and initiatives while maintaining a work-life balance.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, have a non-discrimination policy, and encourage diverse candidates to apply. We provide accessibility and accommodation for applicants with disabilities.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at **[email protected]**.
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What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
