The Administrative Assistant will support engineers and project managers with calendar management, travel coordination, expense processing, and general office duties within an AI-focused technology company.
1. General
- Job Title: Administrative Assistant 2
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Onsite
- Duration: ASAP to [insert duration], with strong potential for extension.
2. About the job
- How do you effectively support a team of engineers, PMs, and data scientists in their AI experimentation projects?
- How would you ensure smooth calendar management for an executive, while also handling budget and headcount management?
- How do you handle equipment and team support requests to maintain a productive work environment?
- Can you describe your experience in managing opening requisitions and tracking new hires?
- Are you comfortable assisting managers with tasks such as creating PowerPoint presentations and writing emails?
Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: Our client is a technology company focused on AI frameworks and experimentation.
- Role Summary: As an Administrative Assistant 2, you will play a crucial role in supporting the team by managing calendars, coordinating travel arrangements, processing expenses, and providing general office support. You will contribute to budget and headcount management, equipment support, and organizing team morale events.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage schedule(s) and coordinate travel arrangements
- Process business expenses and maintain accurate records
- Coordinate meetings and events
- Assist with department financial, personnel, and facility operations
- Procure goods and services, including computer equipment and office supplies
- Provide general office support
- Complete special projects as assigned
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- Minimum 4 years experience with Calendar Management using Outlook
- Minimum 2 years experience with Excel
- Minimum 2 years experience with Equipment support
- Preferred Skills and Qualifications:
- Experience in budget and headcount management
- Strong data organization and communication skills
6. So calling all top performers
- Exciting Opportunity: This role provides the opportunity to work within a great team culture and have a lot of support. You will contribute to impactful projects and initiatives while honing your administrative skills in a dynamic corporate environment.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion in our workforce. We encourage candidates from all backgrounds to apply and provide accommodation for applicants with disabilities.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at **[email protected]**.
Similar Jobs
Financial Services
Provide high-level executive administrative support to the Cybersecurity & Tech leadership. Manage complex calendars, calls, domestic and international travel, events, invoices/T&E, onboarding/offboarding logistics, and prepare/edit presentations, spreadsheets, and communications for senior executives.
Top Skills:
ExcelMS OfficeOutlookPowerPoint
Healthtech
Provides comprehensive administrative and clerical support, including scheduling, correspondence, document preparation, record maintenance, data entry, meeting coordination, invoice and expense processing, office supply management, and inquiry resolution. The role supports managers and staff, handles confidential information, coordinates with internal and external contacts, assists with travel arrangements, monitors deadlines, and helps maintain an organized and efficient office environment.
Top Skills:
Crm SoftwareDatabasesDocument-Management SystemsErp SoftwareGoogle WorkspaceHr SoftwareExcelMS OfficeMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Professional Services • Real Estate
Provides administrative and scheduling support for production and customer service operations. Responsibilities include timekeeping, preparing job packs, managing purchase orders, coordinating equipment maintenance, setting and confirming installation dates, mailing customer packets, following up with customers, and maintaining accurate records. The role requires reliable onsite attendance, strong communication, customer service skills, adaptability, and computer proficiency.
Top Skills:
Computer
What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
