The Administrative Coordinator will provide support to three General Managers, managing calendars, coordinating travel, events, and expenses, and collaborating on communications.
1. General
- Job Title: Administrative Coordinator
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Onsite, Redmond WA, building 50
- Duration: ASAP to June 30th, 2024, with strong potential for extension.
2. About the job
- How would you ensure effective coordination among multiple executives with demanding schedules?
- How do you prioritize and manage tasks in a fast-paced work environment?
- How comfortable are you with managing travel arrangements and event coordination?
- Can you handle heavy calendaring across different time zones?
- Are you proficient in using Excel and Sharepoint? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company known for its innovation and global impact.
- Role Summary: The Administrative Coordinator will be responsible for providing comprehensive administrative support to three General Managers (GMs) and their teams. The role involves calendar management, travel arrangement, event coordination, expense reporting, equipment management, and communication support.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage complex calendars for three GMs, including scheduling meetings and appointments across different time zones.
- Coordinate travel arrangements, including transportation and accommodation bookings.
- Arrange and manage events, both onsite and offsite, ensuring smooth execution.
- Process business expenses, track spending, and reconcile accounts.
- Administer devices and various software applications, ensuring user accessibility and providing support when needed.
- Oversee and maintain unassigned office space for the team.
- Provide support to team members by answering questions, providing equipment, and offering onsite assistance.
- Collaborate with other stakeholders to create and distribute communications materials via SharePoint, Teams, and other platforms.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- Minimum 2 years of experience with calendar management in Outlook.
- Minimum 2 years of experience with Excel.
- Minimum 2 years of experience with Sharepoint.
- Preferred Skills and Qualifications:
- Strong communication skills to write executive level communications.
- Experience managing multiple executive calendars in Outlook.
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to work in a collaborative and supportive team, where you will have visibility and interactions with upper management. The innovative and dynamic work environment ensures constant growth and learning.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion. We have a non-discrimination policy and encourage diverse candidates to apply. We also ensure accessibility and provide accommodation for applicants with disabilities.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected]
Similar Jobs
Financial Services
Provide high-level executive administrative support to the Cybersecurity & Tech leadership. Manage complex calendars, calls, domestic and international travel, events, invoices/T&E, onboarding/offboarding logistics, and prepare/edit presentations, spreadsheets, and communications for senior executives.
Top Skills:
ExcelMS OfficeOutlookPowerPoint
Healthtech
Provides comprehensive administrative and clerical support, including scheduling, correspondence, document preparation, record maintenance, data entry, meeting coordination, invoice and expense processing, office supply management, and inquiry resolution. The role supports managers and staff, handles confidential information, coordinates with internal and external contacts, assists with travel arrangements, monitors deadlines, and helps maintain an organized and efficient office environment.
Top Skills:
Crm SoftwareDatabasesDocument-Management SystemsErp SoftwareGoogle WorkspaceHr SoftwareExcelMS OfficeMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Professional Services • Real Estate
Provides administrative and scheduling support for production and customer service operations. Responsibilities include timekeeping, preparing job packs, managing purchase orders, coordinating equipment maintenance, setting and confirming installation dates, mailing customer packets, following up with customers, and maintaining accurate records. The role requires reliable onsite attendance, strong communication, customer service skills, adaptability, and computer proficiency.
Top Skills:
Computer
What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
