As an Executive Business Administrator, support managers with calendar management, travel coordination, expense reporting, and procurement. Handle team support and maintain vendor relationships while ensuring confidentiality and professionalism.
1. General
- Job Title: Executive Business Administrator
- Type: Contract
- Level: Mid-Level
- Location: Dallas or Puget Sound
- Workplace: Remote with occasional on-site presence
- Duration: ASAP to June 30th, 2024, with a strong potential for extension.
2. About the job
- How would you provide exceptional administrative support to managers and their direct reports?
- How do you prioritize tasks and handle multiple projects concurrently?
- How would you build and maintain positive relationships with executives and counterparts?
- How do you ensure confidentiality and handle sensitive information with integrity?
- How do you demonstrate excellent judgment and problem-solving skills?
Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for the Americas SMC Sales Team, a dynamic and high-performing team in the technology industry.
- Role Summary: As an Executive Business Administrator, you will provide comprehensive administrative support to three Managers in SMC, as well as larger team support. Your role will involve calendar management, travel coordination, expense reporting, procurement, and general office support.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage calendars, travel arrangements, and expense reports for three Managers.
- Provide support to direct reports of the Managers as needed.
- Assist with team events, new hire onboarding, and offboarding processes.
- Coordinate procurement of goods and services, including computer equipment and office supplies.
- Maintain vendor relationships and handle asset tracking and facility requests.
- Demonstrate professionalism and confidentiality in all communications and interactions.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 1-2 years of experience as a Business Administrator or in a similar role.
- Proficiency in MS Office products, including Outlook, Excel, Word, PowerPoint, Visio, and SharePoint.
- Familiarity with internal tools such as MS Expense and Employee Central is a plus.
- Preferred Skills and Qualifications:
- Strong organizational skills with attention to detail.
- Ability to handle confidential information appropriately.
- Proactive and able to work independently, make decisions, and prioritize tasks.
- Excellent interpersonal and customer service skills.
- Track record of excellent judgment, problem resolution, and teamwork.
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to provide crucial support to a high-performing sales team. You will have the chance to work with dedicated professionals and contribute to important projects and events.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please submit your resume, highlighting your relevant experience and qualifications, either online or via email to [Email Address]. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on the assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
In conclusion:
Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today Please feel free to drop in your resume at [email protected]
Similar Jobs
Artificial Intelligence • Big Data • Healthtech • Information Technology • Machine Learning • Software • Analytics
Provide high-level executive administrative support for multiple C-level leaders, including calendar and travel management, meeting coordination and minutes, expense reporting, onboarding/offboarding support, confidential correspondence, light project management, recruiting logistics, and serving as an administrative process resource and liaison across business segments.
Top Skills:
ExcelMicrosoft WordPowerPointVisio
3D Printing
Provide administrative support to maintain office efficiency: manage calendars and communications, prepare documents and meeting materials, organize files and supplies, coordinate travel, and assist team members with tasks and projects.
Top Skills:
EmailScheduling ToolsSpreadsheetsWord Processing
3D Printing
Provide administrative support to ensure smooth office operations: manage calendars, handle communications, prepare documents, maintain records, assist with meetings and travel, order supplies, and support team tasks and projects.
Top Skills:
EmailScheduling ToolsSpreadsheetsWord Processing
What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
