Support daily operations by managing administrative tasks, coordinating schedules, and communication with vendors and clients. Maintain organized records and assist with various operational tasks in a remote environment.
This is a remote position.
Our client is looking for a highly organized and proactive Administrative Assistant to support daily operations, vendor coordination, scheduling, and administrative workflows in a fast-paced remote environment. They operate within the design and project services industry and have continued to grow their reputation in recent years through client-focused solutions, streamlined operations, and strong project execution.
This opportunity is ideal for someone who enjoys staying ahead of tasks, communicating confidently with vendors and clients, and creating organized systems that improve efficiency. The ideal candidate is detail-oriented, independent, and comfortable managing multiple priorities while maintaining a professional and solutions-driven mindset.
- Manage day-to-day administrative and office support tasks remotely
- Categorize transactions and maintain organized records within QuickBooks Online
- Conduct vendor and project follow-up through phone calls and email communication
- Coordinate calendars, meetings, and appointment scheduling
- Assist with travel coordination, reservations, and itinerary planning
- Organize and maintain Google Drive files and documentation
- Build and edit presentations using Google Slides or Canva
- Support social media scheduling and follow-up activities
- Communicate professionally with vendors, clients, and internal stakeholders
- Proactively identify pending tasks and follow through independently
- Assist with additional operational and administrative tasks as needed
Requirements
- Previous experience in administrative support, virtual assistance, or office coordination
- Strong written and verbal English communication skills
- Experience using QuickBooks Online for transaction categorization
- Ability to manage multiple responsibilities with minimal supervision
- Strong organizational and time management abilities
- Comfortable handling phone and email communication professionally
- Experience with scheduling, calendar management, and travel coordination
- Ability to work independently and anticipate team needs proactively
- Strong attention to detail and problem-solving skills
- Experience working in remote environments preferred
- Familiarity with Google Workspace tools, including Google Drive, Docs, Sheets, and Slides
- Experience with presentation creation tools such as Canva or Google Slides
- Exposure to tools like Houzz Pro is considered a plus
- Strong follow-up and communication skills with vendors and external contacts
- Professional, assertive, and proactive personality
- Forward-thinking mindset with the ability to stay ahead of deadlines and priorities
- Reliable internet connection and home office setup
Benefits
- Part-time remote opportunity with potential to transition into a full-time role
- 100% remote work environment
- Flexible and collaborative work culture
- Opportunity to work closely with leadership and support operational growth
- Exposure to administrative, project coordination, and business operations functions
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What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
