Administrative Specialist - Human Resources/Organizational Development

Casey Family Programs, an Equal Opportunity Employer, is the nation’s largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America.  Founded in 1966, Casey Family Programs works in all 50 states, the District of Columbia, two territories, and tribal nations to influence long-lasting improvements to the safety and success of children, families and the communities where they live. Casey Family Programs values diversity, equity, inclusion, anti-racism, anti-discrimination, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives to apply.

Job Summary:

The HROD Administrative Specialist supports a wide range of Human Resources & Organizational Development (HROD) operational and administrative functions. This position is located in Seattle, WA and all work is performed in an office environment at Casey Family Programs’ headquarters.

Essential Responsibilities:

• Works with work unit staff to ensure accurate processing of contracts, invoices, and other financial items. Responsible for tracking contracts, agreements, vendor payments, and other critical processes.
• Provides administrative support to the MDs including meeting preparation, maintaining calendars, expense reports, travel schedules, and organizing departmental events, such as recurring team meetings. Works closely with the MDs and other internal and external parties to ensure well-coordinated schedules and compliance with Casey policies and procedures, including deadlines and accurate reporting.
• Assists the HROD team with event logistics, preparation and support for virtual and in person events. Maintains data related to development and training, including documentation of Continuing Education Units (CEU’s), course completions, and other development opportunities.
• Supports operational and administrative requests including responding to employment verification requests, ad hoc reporting, maintaining HROD intranet and internal resources, proactively drafting and posting regular updates of organization-wide announcements, maintaining and updating the internal job description library, and recruitment support such as reference checks and interview scheduling.
• Creates and maintains employee files. Regularly audits files for completeness and compliance with Casey policies and applicable laws, with guidance from HROD team. Works with field offices and other work units to ensure record keeping is aligned with local laws and licensure requirements.
• Develops and maintains work unit administrative processes, ensuring alignment with organizational policies and work unit goals. Provides guidance and assistance to team members on administrative processes as needed. Serves as a liaison to key administrative staff and departments, including finance, legal, and operations.
• Other duties as assigned.

Qualifications:

• A Bachelor’s Degree and a minimum of 3-5 years of administrative support experience, at least 3 of which have been providing high-level administrative support. Relevant experience may be substituted for education.
• Discretion, confidentiality, and good judgment are required. Experience in a nonprofit or HR environment preferred.
• Strong organizational and diplomacy skills, critical thinking, and effective written and verbal communication skills are needed. The ability to work autonomously, exercise independent judgement, and demonstrate a high level of professionalism and confidentiality is required.
• Strong software proficiency is required, particularly in Microsoft Office and SharePoint. Experience with Learning Management Systems and / or HR Information Systems is preferred.
• Excellent attention to detail in all areas of work.
• Proven success in working in a diverse, multicultural environment is required.
• Ability to perform effectively in high pressure and stressful work environment. Ability to manage stress and self-care.
• Ability to work onsite full-time to meet the collaborative responsibilities that are essential for position. Regular and reliable attendance is required.
• Physical requirements include the ability to lift and reach for light objects; ability to type and work at a computer for extended periods of time as a primary job function.
• Ability to protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information.
• Local travel as well as occasional out-of-town travel may be required. Driving on Casey business may require use of personal vehicle; adherence to vehicle safety guidelines and qualification for insurance is require.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The typical hiring range for this position in Seattle, WA is $64,855 to $76,300.  The full salary range for the role is $64,855 to $87,745. As a mission-driven organization, Casey strives to balance competitive pay with our mission. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process.

Casey Family Programs offers comprehensive benefits including medical, dental and vision coverage, accrual of 12 days of annual leave, 12 days of sick leave,10 paid holidays per year, and each employee receives one personal holiday to use each calendar year. Employees that meet certain tenure qualifiers are eligible for up to eight weeks of parental leave for the birth or placement of a child for adoption or foster care. After the completion of 10 years of continuous, full-time regular employment, employees in good standing are permitted for a three-month sabbatical with pay. CFP also offers many opportunities for continued learning, training, and development.

This position will remain open until the needs are met and is subject to closure at any time without notice. It is to your advantage to file your application early as you will not be able to apply once the position has closed.