Manage indirect procurement by executing and tracking purchase orders, sourcing vendors, negotiating pricing and terms, maintaining ERP records (Deltek Costpoint), onboarding suppliers, reconciling invoices, forecasting needs, and implementing procurement best practices.
Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.
We are seeking a detail-oriented and proactive Sourcing Specialist to join our Supply Chain team at Shield AI. This full-time role is focused on managing a diverse portfolio of indirect procurement categories—including facilities, production tooling and equipment, IT hardware, software, and engineering equipment. The ideal candidate combines strong purchasing fundamentals with the drive to streamline procurement processes, support internal stakeholders, and deliver high-impact results in a fast-paced, mission-driven environment.
What you'll do:
- Execute and manage purchase orders (POs) for indirect spend categories—ensuring accuracy, timely delivery, and alignment with internal requirements.
- Partner with stakeholders across Engineering, Operations, Facilities, and IT to source and procure goods and services that meet cost, schedule, and quality expectations.
- Negotiate pricing, terms, and lead times with suppliers to achieve optimal value and support budget objectives.
- Maintain accurate and up-to-date records in the company’s ERP system (Deltek Costpoint), including supplier data, PO tracking, and delivery schedules.
- Support supplier qualification and onboarding for indirect vendors, ensuring compliance with Shield AI’s standards and policies.
- Collaborate cross-functionally to forecast indirect procurement needs and identify opportunities for process or cost improvements.
- Partner with finance and stakeholders to reconcile invoices, resolve discrepancies, and ensure timely payment.
- Support implementation of standard work and best practices for indirect procurement processes.
Required qualifications:
- 3+ years of experience in procurement, supply chain, or sourcing, with a focus on indirect categories such as facilities, IT, software, or capital equipment.
- Proven ability to manage multiple priorities and high-volume transactional work while maintaining attention to detail.
- Strong negotiation, analytical, and organizational skills.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Experience with ERP systems (Deltek Costpoint preferred).
- Excellent communication and relationship-building skills to partner effectively with internal teams and suppliers.
Preferred qualifications:
- Experience in aerospace, defense, or high-tech manufacturing environments.
- Knowledge of FAR/DFARS or other compliance-driven procurement practices.
- Background in sourcing or managing suppliers for capital equipment, production tooling, or IT infrastructure.
- Background in sourcing or managing contractors for commercial construction projects.
- Experience developing or maintaining standard procurement processes or supplier management frameworks.
Full-time regular employee offer package:
Pay within range listed + Bonus + Benefits + Equity
Temporary employee offer package:
Pay within range listed above + temporary benefits package (applicable after 60 days of employment)
Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.
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Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.
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