Benefits and Payroll Coordinator

Benefits & Payroll Coordinator

Location: Seattle, WA (Hybrid)

Schedule: Hybrid work arrangement requiring 2-3 days per week in the Seattle office

Join BGIS

BGIS is seeking a Benefits & Payroll Coordinator to join our People & Culture team in Seattle, Washington. This hybrid position plays a key role in supporting payroll administration, employee benefits programs, HR systems, and employee services across the organization.

At BGIS, we create and optimize spaces that help organizations perform at their best. As a leading provider of integrated real estate, facilities management, project management, and workplace solutions, we are committed to operational excellence, sustainability, innovation, and employee growth.

Compensation & Benefits

Competitive Compensation

• $25-$27 per hour ($52,000-$56,160 annually)

Time Off & Retirement

• 128 hours of Paid Time Off to start, increasing with tenure.
• Nine paid holidays annually.
• 401(k) with a 5% company match

Comprehensive Benefits

• Medical, dental, and vision coverage
• Life and disability insurance
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
• Employee Assistance Program
• Paid parental leave.
• Gym membership discounts
• Team member referral bonus

Professional Development

• Tuition reimbursement
• Technical training and career development programs
• Opportunities for internal advancement and relocation
• Access to corporate discount programs through ADP

Job Summary

The Benefits & Payroll Coordinator supports the day-to-day operations of the People & Culture team by administering payroll and benefits processes, maintaining employee data within HR systems, responding to employee inquiries, and ensuring accurate reporting and compliance. This position requires strong attention to detail, excellent customer service skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Employee Support

• Deliver exceptional service to employees, managers, and business leaders.
• Respond to payroll and benefits inquiries and coordinate resolution of complex issues.
• Monitor shared team in boxes and ensure timely responses.
• Assist with new hire orientation and benefits presentations.
• Support People & Culture initiatives and special projects as assigned.

Payroll Administration

• Review and process timekeeping corrections and payroll-related transactions.
• Audit payroll deductions, earnings, and benefit contributions for accuracy and compliance.
• Research and resolve payroll discrepancies and employee questions.
• Support managers and employees in navigating payroll and HR systems.
• Ensure compliance with applicable payroll regulations, including multi-state requirements.

Benefits Administration

• Administer employee benefit programs and respond to benefits-related inquiries.
• Process benefit provider invoices and maintain accurate records.
• Support leave of absence and accommodation processes.
• Coordinate benefit enrollments, life event changes, open enrollment activities, and retirement plan transactions.
• Prepare reports and maintain tracking tools related to benefits, leaves, and employee programs.
• Collaborate with internal stakeholders and third-party vendors to ensure effective benefits administration.
• Develop and distribute employee communications, newsletters, reminders, and knowledge-base content.
• Support life insurance, retirement plan, and other benefit-related transactions.

HR Data & Reporting

• Maintain accurate employee records and data within HR systems.
• Process employee lifecycle transactions, including:
• New hires
• Transfers
• Promotions
• Compensation changes
• Separations
• Generate recurring and ad hoc reports.
• Support audits and data integrity reviews.
• Maintain strict confidentiality of sensitive employee information.
• Identify opportunities to improve workflows, efficiency, and data accuracy.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of two years of experience supporting payroll and employee benefits administration.
• Experience working with HRIS and payroll systems.
• Strong proficiency with Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to effectively manage multiple priorities and deadlines.
• Strong customer service mindset and commitment to confidentiality.

Preferred

• Associate degree in Human Resources, Business Administration, Accounting, or a related field.
• Experience supporting multi-state payroll administration.
• Knowledge of leave administration, benefit programs, and retirement plans.
• Experience with process improvement and workflow optimization.

Physical Demands & Work Environment

To perform this position successfully, an individual must be able to perform the essential job functions with or without reasonable accommodation.

• Ability to work effectively in a fast-paced environment while handling confidential information.
• Strong focus and attention to detail.
• Ability to communicate clearly and professionally.
• Ability to meet established deadlines and service-level expectations.
• Occasional travel may be required based on business needs.

Why BGIS?

At BGIS, our people are the foundation of our success. We foster a culture built on collaboration, professional growth, work-life balance, innovation, wellness, and community involvement. We are committed to providing employees with meaningful career opportunities and the resources needed to succeed.

Equal Opportunity Employer

BGIS is an Equal Opportunity Employer committed to creating an inclusive workplace where all employees and applicants are treated with dignity and respect. Employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, veteran status, military status, genetic information, or any other protected characteristic under applicable law.

We are committed to diversity, equity, and inclusion and believe that diverse perspectives strengthen our organization and drive innovation.

Compensation Range: $25-$27 per hour ($52,000-$56,160 annually)

A candidate's compensation will be determined based on factors including relevant experience, skills, education, certifications, licenses, and geographic location.

BGIS offers a comprehensive benefits package including medical, dental, vision, prescription coverage, health savings account, flexible spending account (both healthcare and dependent), 401(k) with a Company match, Paid Time Off, paid company holidays, short term and long-term disability, life insurance, employee assistance program, tuition reimbursement, paid parental leave, gym membership discount and team member referral bonus.

Our dedication to pay equity is steadfast. We believe in equal pay for work of equal value.

The Department of Labor & Industries (L&I) Employment Standards Program is conducting rulemaking to implement changes passed last year to the Equal Pay and Opportunities Act.  

The new laws update the act’s wage and salary disclosure requirements. They also establish guidelines for when an employer can require a valid driver’s license as a condition of employment or include a statement in a job posting that an applicant must have a valid driver’s license.

The amendments were included in Substitute Senate Bill 5408 and Substitute Senate Bill 5501 during the 2025 legislative session.

As a result, the Employment Standards Program is defining terms and requirements and clarifying applicability, enforcement, and penalties through the rulemaking process to reflect statutory changes.

 The program filed the CR-101 preproposal for rulemaking on Aug. 5, 2025, and anticipates filing the CR-103 for adoption on April 21, 2026. The effective date of the laws was July 27, 2025.

You can review the proposed rule at: Rulemaking Activity at L&I.

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