Contracts Compliance Administrator

Salary range is $21.63/hr to $66.34/hr, with a midpoint of $43.75/hr. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE: 

Under general supervision of the Manager-Procurement Services, provide technical expertise and assistance in the lifecycle of contracts, ensuring compliance with organizational policies, legal regulations and procurement standards.  This role supports internal stakeholders by providing pre-procurement and post-award support to departments throughout the agency. 

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties

• Generate and analyze data and reports on contract status, expiration and burn rates.
• Meet with departments or divisions at least monthly to review contract status reports.
• Monitor purchase orders that should be closed in the EAM/ERP system.
• Perform invoice compliance reviews against contract terms.
• Support the Contracts Help desk.
• Identify project manager, invoice reviewer and contract specialists name that are not current.
• Ensure requisitions are moving through the approval process in a timely manner.
• Work with Department Spend Control Leads to ensure approval routes are kept current.
• Analyze contract data to identify trends, risks, and opportunities for improvement.
• Provide guidance on available project manager tools and resources.
• Identify and recommend improvements to procedures or processes to improve clarity and gain efficiency.
• Ensure processes, policies and practices are interpreted and applied consistently and effectively.
• Leverage technology and work closely with project managers to develop, enhance, or maintain mechanisms for effective and efficient post-award contract management.
• Serves on internal committees and projects as requested.
• Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor's degree in Business, Business Administration, Public or Non-profit Administration, Program Management, or closely related field. Four years of experience in providing procurement support, preferrable in a public or private transit related organization; Or an equivalent combination of education and experience.

Required Knowledge and Skills:

• Ability to work independently with minimal direction.
• Principles of report preparation, interpretation and presentation.
• Ability to train others in standard procedures and processes.
• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
• Ability to troubleshoot issues and develop and present possible solutions.
• Ability to deliver clear and concise verbal or written communication.
• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, online storage, and financial software.
• Principles of business writing and basic report preparation.
• Ability to develop effective operating procedures and work instructions.
• Understanding basic principles and practices of purchasing.
• Strong relationship-building and management, and ability to positively influence the work of others.  
• Ability to sufficiently interpret and administer policies and procedures to discuss, resolve, and explain them to staff.
• Interpret and apply applicable federal, state, and local policies, laws, and regulations.
• Provide assistance in administering the program control functions for contracts, projects, and services.
• Collect, evaluate, and present information and data from multiple sources.
• Conduct research and analysis to provide appropriate recommendations based on the findings.

Preferred Knowledge and Skills:

• Understanding of basic contract terms and conditions
• Understanding of government procurement practices 
• Principles of project management methodologies.

Physical Demands / Work Environment:  

• Work is performed in a hybrid environment with an expectation of working in office a minimum of 3 days per week.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required. 

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.