Data Entry Clerk

Job Summary

We are seeking a detail-oriented and organized Data Entry Clerk to accurately enter, update, maintain, and verify information in company databases and systems. The ideal candidate will have strong attention to detail, excellent organizational skills, basic computer proficiency, and the ability to work efficiently while maintaining a high level of accuracy.

The Data Entry Clerk will handle a variety of administrative and data-processing responsibilities while ensuring that company records remain accurate, complete, and up to date.

Key Responsibilities

• Enter data accurately into databases, spreadsheets, CRM systems, and other company software.
• Review documents and source information for completeness and accuracy.
• Verify entered information and identify discrepancies or missing data.
• Update existing records and maintain accurate electronic files.
• Organize, sort, scan, and file documents as needed.
• Process invoices, forms, reports, applications, orders, and other business documents.
• Perform routine data verification and quality-control checks.
• Correct inaccurate or incomplete information in accordance with company procedures.
• Maintain confidentiality of sensitive customer, employee, financial, and company information.
• Retrieve and provide data or records when requested by authorized employees.
• Prepare basic reports, spreadsheets, and data summaries.
• Assist with document management, filing, and other administrative duties.
• Communicate with other departments to resolve missing or inconsistent information.
• Meet established productivity, accuracy, and turnaround-time requirements.
• Follow company policies, procedures, and data-entry standards.
• Perform other administrative duties as assigned.

Required Qualifications

• High school diploma or equivalent preferred.
• Previous data entry, administrative, office, or clerical experience preferred.
• Strong attention to detail and accuracy.
• Basic computer and internet skills.
• Proficiency with Microsoft Word, Excel, Google Workspace, or similar software.
• Ability to type accurately and efficiently.
• Strong organizational and time-management skills.
• Ability to follow written and verbal instructions.
• Ability to handle confidential information responsibly.
• Ability to work independently and as part of a team.
• Reliable attendance and strong work ethic.

Preferred Qualifications

• 1–2 years of data entry or clerical experience.
• Experience with spreadsheets and database management.
• Experience using CRM, ERP, document management, or accounting systems.
• Experience with high-volume data entry.
• Familiarity with basic office procedures and recordkeeping.
• Strong typing speed and accuracy.

Core Skills

• Data entry
• Typing accuracy
• Attention to detail
• Microsoft Excel
• Microsoft Word
• Recordkeeping
• Document management
• Organization
• Time management
• Data verification
• Administrative support
• Confidentiality
• Problem solving
• Communication
• Multitasking

Performance Expectations

Success in this position may be measured by:

• Data-entry accuracy
• Productivity and volume of completed work
• Timeliness of data processing
• Accuracy and completeness of records
• Ability to meet deadlines
• Compliance with company procedures
• Quality-control results
• Attendance and reliability

Work Environment

The Data Entry Clerk typically works in an office, administrative, warehouse, healthcare, financial, or other professional environment. The position may involve extended periods of computer use, repetitive data-entry tasks, and handling large volumes of information.

Remote or hybrid work may be available depending on company policies and job requirements.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to type and use a keyboard and mouse frequently.
• Ability to read documents and information displayed on a computer screen.
• Ability to organize and handle paperwork and files.
• Reasonable accommodations may be provided to qualified individuals with disabilities in accordance with applicable law.

Compensation and Benefits

Compensation will depend on experience, qualifications, location, and company pay structure.

Benefits may include:

• Health, dental, and vision insurance
• Paid time off
• Paid holidays
• Retirement plan or 401(k)
• Employee discounts
• Performance incentives
• Training and professional development
• Flexible, hybrid, or remote work options where applicable

Reporting Structure

Reports To: Data Entry Supervisor, Office Manager, Administrative Manager, or designated department manager

Department: Administration / Operations

Employment Type: Full-time or Part-time

Equal Opportunity Statement

We are an equal opportunity employer committed to maintaining a professional workplace free from unlawful discrimination and harassment. Employment decisions are based on qualifications, business needs, and other lawful considerations.

Application

Interested candidates should submit a resume and completed application through the company's designated application process. Qualified applicants may be contacted for an interview or skills assessment.