Data Entry Clerk

The Data Entry Clerk is responsible for accurately entering, updating, organizing, and maintaining company information in databases, spreadsheets, and internal systems. This position requires strong attention to detail, accuracy, confidentiality, and the ability to manage multiple tasks while meeting deadlines.

Key Responsibilities
Enter data accurately and efficiently into company databases, spreadsheets, and software systems.
Review source documents and verify information for completeness and accuracy.
Update existing records and correct errors or discrepancies.
Maintain organized electronic and physical records.
Perform data validation and quality-control checks.
Compare information from multiple sources and identify inconsistencies.
Process invoices, forms, applications, orders, customer records, or other documents as assigned.
Scan, upload, rename, and organize electronic documents.
Retrieve information and prepare basic reports when requested.
Maintain confidentiality of sensitive company, customer, employee, and financial information.
Communicate with other departments to resolve missing or incorrect information.
Respond to routine email and data-related inquiries.
Assist with filing, administrative tasks, and general office support.
Follow company procedures for data security, record retention, and document management.
Meet established productivity, accuracy, and turnaround-time standards.
Perform other administrative duties as assigned.
Required Qualifications
High school diploma or equivalent.
Previous data entry, clerical, administrative, or office experience preferred.
Strong typing and computer skills.
Excellent attention to detail and accuracy.
Ability to read and interpret documents and instructions.
Strong organizational and time-management skills.
Ability to work independently and as part of a team.
Good written and verbal communication skills.
Ability to handle confidential information professionally.
Technical Skills
Proficiency with Microsoft Office, particularly Excel and Word.
Experience with Google Workspace is a plus.
Ability to learn databases, customer relationship management (CRM) systems, enterprise software, and other company-specific applications.
Accurate keyboarding and data-entry skills.
Basic knowledge of spreadsheets, sorting, filtering, and formatting.
Familiarity with scanning, electronic filing, and document-management systems.
Preferred Qualifications
1–2 years of experience in data entry or administrative support.
Experience working with large volumes of records or transactions.
Experience with accounting, inventory, healthcare, customer service, or other industry-specific databases, depending on the employer.
Strong Excel skills, including formulas and data filtering.
Experience identifying and correcting data discrepancies.
Key Competencies
Accuracy and attention to detail
Reliability and dependability
Organization
Time management
Confidentiality
Problem-solving
Communication
Teamwork
Adaptability
Ability to meet deadlines
Ability to perform repetitive tasks while maintaining consistent accuracy
Work Environment

This position is typically performed in an office or remote/hybrid environment and involves extended periods of computer use, keyboarding, reviewing documents, and communicating by email or phone. The employee may occasionally be required to assist with general office duties.

Physical Requirements
Ability to sit and work at a computer for extended periods.
Ability to frequently use a keyboard, mouse, and other office equipment.
Ability to read information displayed on a computer screen and in printed documents.
Ability to occasionally lift or move office materials and files as required.
Performance Expectations

Successful performance in this position is measured by:

High data-entry accuracy.
Timely completion of assigned work.
Proper organization and maintenance of records.
Consistent compliance with company policies and data-security procedures.
Effective communication with coworkers and supervisors.
Ability to identify and resolve data errors promptly.
Sample Job Posting Summary

We are seeking a detail-oriented and dependable Data Entry Clerk to join our team. The successful candidate will enter and maintain information in company systems, verify records for accuracy, organize documents, identify discrepancies, and provide general administrative support. The ideal candidate is highly organized, comfortable working with computers and spreadsheets, and able to maintain accuracy while handling a high volume of information. Prior office or data-entry experience is preferred but may not be required for entry-level candidates.