Executive Assistant 1 - Technology

Job Summary 

We are seeking a highly organized and proactive Executive Assistant to support a Senior Vice President and 2 Vice Presidents on the Merchandising, Inventory, Supply Chain Technology team, as well as the broader organization. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, with the ability to work independently and with a team of other executive assistants and leaders. This role requires impeccable attention to detail, the ability to meet tight deadlines, flexibility, and great communication skills. 

Key Responsibilities 

• Provide comprehensive support services to the Vice Presidents by building a foundation of a professional, responsive, and effective environment for the organization 

• Manage complex calendars by proactively prioritizing, scheduling, preparing for and communicating meetings and events for the Vice Presidents and others as needed 

• Partner with other team members to help build company culture by leading engagement/recognition projects, organizing team communications and planning events, both internally and offsite 

• Assist in maintaining department discretionary budget and manage SVP/VP expense reconciliation and travel arrangements 

• Prepare and edit correspondence, reports, and presentations 

• Handle highly confidential information with discretion and maintain the security of the Vice Presidents’ records and files 

• Perform other related duties and execute projects as assigned 

Qualifications 

• Proven experience as an Executive Assistant or similar administrative role 

• Bachelor's degree in business administration or related field preferred, or equivalent working experience 

• Proficient in Microsoft Office Suite (SharePoint, Excel, Outlook, and PowerPoint) and experience with virtual meeting software (e.g., Microsoft Teams, Slack) 

• Exceptional context-switching ability, can shift rapidly between priorities and people without losing track of what’s in flight 

• Excellent communication and interpersonal skills 

• Ability to navigate through ambiguity and influence without authority 

• A proactive approach to problem-solving with strong decision-making capabilities 

• Ability to maintain a high level of integrity and discretion in handling confidential information 

• Experience in managing executive calendars and travel arrangements 

• Comfortable thriving in a fast-moving, high-change environment; able to keep many workstreams in motion simultaneously and switch context quickly without losing momentum 

• Exceptional attention to detail and follow-through. Ability to ensure no request goes unaddressed, proactively tracking outstanding items to completion so nothing falls through the cracks