Executive Assistant I - DPR60032784

Agency

Dept of Natural and Cultural Resources

Division

Parks and Recreation

Job Classification Title

Executive Assistant I (S)

Position Number

60032784

Grade

NC11

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state, including 27 historic sites, seven history museums, two art museums, five science museums, four aquariums, 35 state parks, four recreation areas, dozens of state trails and natural areas, the North Carolina Zoo, the State Library, the State Archives, the N.C. Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the N.C. Land and Water Fund, and the Natural Heritage Program. The Department’s vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Everyone is welcome. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team!

Description of Work

This position provides executive-level administrative and operational support to the Director and senior leadership of the Division of Parks and Recreation. Manages central office operations and reception services; supervises administrative staff; coordinates complex scheduling, extensive travel, correspondence tracking, and information management activities.
Key Responsibilities
• Coordinate director's calendar and schedules meetings, presentations, and arranges travel logistics. Screen and route telephone calls, mail, visitors, and appointments with discretion and confidentiality. Track correspondences and maintain comprehensive records for division staff.
• Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; resolves tasks expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Serves as a primary point of contact to inquiries and requests from legislators, agency staff, and the public; responds professionally to written and verbal inquiries; reviews and edits official correspondence and documents; and prepares materials for meetings, legislative briefings, staff meetings, and Council of State presentations.
• Participates as a member of the division’s senior management team as an ad-hoc member and serves on various division and department committees, and manages special projects as needed.
• Leads and manages the Administrative Professional Council (APC); contributes to the development and implementation of division policies and procedures; provides guidance, training, and work standards for administrative staff statewide; and supports management planning, research, and priority-setting activities.

Knowledge Skills and Abilities/Management Preferences

This is a repost. Applicants must reapply to be considered.

Recruitment Range: $45,431 - $63,000

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:

• Demonstrated experience providing executive-level administrative support.

• Demonstrated experience coordinating and scheduling travel and expenses.

• Demonstrated experience gathering and organizing information in preparation for meetings, presentations, and projects.

• Demonstrated experience drafting, editing, and proofreading communications such as memos, emails, and other documents.

• Ability to disseminate correspondences from the director and other senior management team members. 

• Ability to learn the familiarity of all aspects of division management and understanding the role and responsibilities of every program.

Position/Physical Requirements

• Typical work schedule is Monday-Friday, 8:00 AM - 5:00PM.

• Must have a valid driver’s license issued from within the United States or be able to obtain one within 90 days of employment.

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

This position is located at:

The Nature Research Center

121 West Jones Street, 2nd Floor

Raleigh, NC 27601

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution;

OR

Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution AND two years of progressively responsible administrative/office management experience;

OR

High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

The North Carolina Division of Parks and Recreation exists to inspire all its citizens and visitors through conservation, recreation and education.

Conservation: To conserve and protect representative examples of North Carolina's natural beauty, ecological features, recreational and cultural resources within the state parks system;

Recreation: To provide and promote safe, healthy and enjoyable outdoor recreational opportunities throughout the state; and

Education: To provide educational opportunities that promote stewardship of the state's natural and cultural heritage.

To explore NC State Parks visit: https://www.dncr.nc.gov/visit/state-parks

Click here to learn about employee perks and benefits.

Click here to see the Total Compensation Calculator.

Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.

• Due to the volume of applications received, we are unable to provide information regarding the status of your application. The hiring process may take several weeks.

• Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted. Applications must be submitted by 11:59:59 PM on the night prior to the closing date.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Veteran’s and National Guard Preference

Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.

Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Employment Eligibility

It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

Sign On Bonus Eligibility

To be eligible for a sign-on bonus, the candidate must not have worked as a probationary, permanent, or time-limited employee in the last 12 months as an employee in North Carolina state government, including without limitation the judicial system, state executive branch agencies, and the university system, subject to the State Human Resources Act. Employee eligible for a sign-on must work at least 20 hours per week.

All Sign-on Bonuses are contingent upon budget and final eligibility determination as of the effective date of hire. Additional information regarding the Sign-on Policy can be found here.

CONTACT INFORMATION

N.C. Department of Natural and Cultural Resources

Division of Parks and Recreation

121 West Jones Street, Raleigh, NC 27601

Phone: 919-707-9372

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Willa Lee Strickland

Email:

[email protected]